Contact: Email: nicola.williams@powys.gov.uk Email: julie.williams2@powys.gov.uk
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Elect Chair 2022/23 / Ethol Cadeirydd 2022/23 To elect a Chair for 2022/23 / Ethol Cadeirydd am 2022/23
Minutes: For the purpose of 2022/23 the CJC is required to appoint a Chair and Vice Chair to the Committee. County Councillor James Gibson-Watt nominated County Councillor Bryan Davies as Chair of the CJC for 2022/23. This was seconded by County Councillor Gareth Ratcliffe
RESOLVED that County Councillor Bryan Davies be appointed Chair for the coming year.
It was proposed and agreed that the Chairs of the Mid Wales Corporate Joint Committee be alternated each year between the Leaders of Powys County Council and Ceredigion County Council.
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Elect Vice Chair 2022/23 / Ethol Is Cadeirydd 2022/23 To elect a Vice Chair for 2022/23 / Ethol Is-gadeirydd am 2022/23
Minutes: County Councillor Bryan Davies nominated County Councillor James Gibson-Watt as Vice Chair of the CJC for 2022/23. This was seconded by County Councillor Gareth Ratcliffe
RESOLVED that County Councillor James Gibson-Watt be appointed Vice-Chair for the coming year.
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Apologies / Ymddiheuriadau To receive any apologies for absence / Derbyn unrhyw ymddiheuriadau am absenoldeb
Minutes: There were no apologies for absence received by the Committee.
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Declaration of Personal Interests / Datgan Buddiannau Personol To receive any declaration of Personal Interest / Derbyn unrhyw ddatganiad o Fuddiannau Personol
Minutes:
There were no disclosures of interests to declare relating to matters to be considered on the agenda.
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The Chair shall propose that the minutes of the previous meeting held on 25th January 2022 be signed as a true record / Bydd y Cadeirydd yn cynnig bod cofnodion y cyfarfod blaenorol a gynhaliwyd ar 25 Ionawr 2022 yn cael eu llofnodi fel cofnod cywir.
Additional documents: Minutes: The Chair proposed that the minutes of the previous meeting held on 25th January 2022 be signed as a true record but as he was not present at that meeting, County Councillor Gareth Ratcliffe, who had attended the meeting, agreed that they were a true record. (Pages 3 - 14)
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Clive Pinney, Monitoring Officer to present report on the Constitution of the Mid Wales CJC / Clive Pinney, Swyddog Monitro i gyflwyno adroddiad ar y Cyfansoddiad i CJC Canolbarth Cymru
Additional documents:
Minutes:
The Monitoring Officer presented the report on the Constitution of the Mid Wales CJC (Pages 15 - 128) The following recommendations from the Report were agreed: 1. Adopt the Constitution for the Mid Wales Corporate Joint Committee as set out in Appendix 1 of the report. 2. Delegate the power to the Monitoring Officer to make minor editorial changes if required) to the Constitution for its publication on the CJC website. 3. To require the Constitution approved under recommendation 1 to be translated into Welsh and published on the CJC website as soon as is reasonably practicable. 4. That the implementation of the creation of the Economic Well-Being – Regional Economic Development (Mid Wales Growth Deal) Sub-Committee be delayed to a future meeting of the CJC to enable HM Treasury to put in place an Order to allow the four Welsh Corporate Joint Committees to be admitted into the Section 33 VAT refund scheme and for Corporation Tax issues to be clarified.
In addition, the following comments were noted:
· At the inaugural meeting on 25th January 2022 the CJC was established and approved the CJC standing orders which were to be replaced by the formal constitution in due course. · The purpose of this report is to bring the constitution for consideration and approval. The draft is modelled on a new WLGA constitution template. · As indicated in the report the constitution will be continually monitored and reviewed by Officers to make sure that it continues to be fit for purpose. The draft constitution is set out in 13 sections, including sub-committees, Officers, Scheme of Delegation, Access to Information, code of conduct, budget and financial procurement, contract and legal matters, etc · The Monitoring Officer advised that if the constitution is approved today, it will result in the setting up of additional new sub-committees which are set out in section 5 of the constitution. Previously the CJC has already set up three sub-committees for o Economic Well-being Sub-Committee o Regional Transport Planning Sub-Committee o Strategic Development Planning Sub-Committee · If approved, the constitution will also be setting up some new sub-committees, namely · Governance and Audit Sub-Committee · Joint Overview and Scrutiny Sub-Committee · Standards Sub-Committee County Councillor Bryan Davies queried whether we could amend the constitution and the Monitoring Officer confirmed that the constitution can be reviewed at any stage and amended by agreement of the Monitoring Officer and ratified at a future meeting of the CJC. County Councillor Gareth Ratcliffe queried clarity around the lay member from BBNPA and, are there any restrictions on Members from BBNPA as they have Local Government Members in addition to Local Authority Members. The Monitoring Officer confirmed in terms of the membership of the Governance and Audit Sub Committee, that the BBNPA member should come from the Welsh Government representative rather than from a County Councillor. County Councillor Gareth Ratcliffe would like it noted that BBNPA only have two active WG Members. Dr. Caroline Turner thanked County Councillor Gareth Ratcliffe for bringing this to the CJC’s attention. |
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Clive Pinney, Monitoring Officer to present report on the Appointment of Co-Optees to Sub-Committees of the Mid Wales CJC / Clive Pinney, Swyddog Monitro i gyflwyno adroddiad are Benodi Aelodau Cyfetholedig i Is-Bwyllgorau CJC Canolbarth Cymru
Additional documents: Minutes: The Monitoring Officer presented the report on the Appointment of Co-Optees to Sub-Committees of the Mid Wales CJC (Pages 129 - 134) REPORT AND RECOMMENDATIONS · To appoint as Co-optees to the Mid Wales Corporate Joint Committee the persons or post holders specified in the Table at section 4 of the report. · To authorise the Monitoring Officer to accept and appoint the nominations from the Constituent Councils and the Brecon Beacons National Park Authority (where appropriate) for membership of the Governance and Audit Scrutiny Committee, the Overview and Scrutiny Committee and the Standards Committee as Co-Optees of the Mid Wales Corporate Joint Committee provided that those appointments are reported to the CJC at its next meeting. · To authorise the Monitoring Officer to accept (and appoint as Co-Optees) changes to membership of Sub-Committees notified to the Monitoring Officer in writing provided that those appointments are reported to the CJC at its next meeting.
It was proposed by County Councillor James Gibson-Watt that the Report be adopted. This was seconded by County Councillor Gareth Ratcliffe.
RESOLVED that the contents of the report be adopted and the recommendations approved.
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CJC Budget Report 2021-22 / Adroddiad Cyllideb CJC 2021-22 PDF 99 KB Justin Davies, Corporate Manager Finance and Procurement to present the CJC Budget Report 2021-22 / Justin Davies, Rheolwr Corfforaethol Cyllid a Chaffael i gyflwyno adroddiad cyllideb CJC 2021-22 Additional documents: Minutes: Justin Davies, Corporate Manager: Core Finance presented the CJC Budget Report 2021-22 (Pages 135 - 138) RECOMMENDATIONS To note the outturn position for 2021/22 and that an Audit Wales template confirming the position will be completed in due course.
RESOLVED The Chair agreed that the Budget Report is an accurate record.
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Any other business / Unrhyw fater arall Minutes: VAT – The Monitoring Officer confirmed there has been agreement with HM Treasury that CJC’s are brought within the Section 33. This will require an Order to be achieved and HM Treasury have indicated this is expected to be in place around the Autumn although no firm date yet.
The Monitoring Officer will keep members informed on the progress of this issue.
The Chair thanked everyone for their attendance and the meeting concluded.
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