Clive Pinney, Monitoring Officer to present report on the Constitution of the Mid Wales CJC / Clive Pinney, Swyddog Monitro i gyflwyno adroddiad ar y Cyfansoddiad i CJC Canolbarth Cymru
Minutes:
The Monitoring Officer presented the report on the Constitution of the Mid Wales CJC
(Pages 15 - 128)
The following recommendations from the Report were agreed:
1. Adopt the Constitution for the Mid Wales Corporate Joint Committee as set out in Appendix 1 of the report.
2. Delegate the power to the Monitoring Officer to make minor editorial changes if required) to the Constitution for its publication on the CJC website.
3. To require the Constitution approved under recommendation 1 to be translated into Welsh and published on the CJC website as soon as is reasonably practicable.
4. That the implementation of the creation of the Economic Well-Being – Regional Economic Development (Mid Wales Growth Deal) Sub-Committee be delayed to a future meeting of the CJC to enable HM Treasury to put in place an Order to allow the four Welsh Corporate Joint Committees to be admitted into the Section 33 VAT refund scheme and for Corporation Tax issues to be clarified.
In addition, the following comments were noted:
· At the inaugural meeting on 25th January 2022 the CJC was established and approved the CJC standing orders which were to be replaced by the formal constitution in due course.
· The purpose of this report is to bring the constitution for consideration and approval. The draft is modelled on a new WLGA constitution template.
· As indicated in the report the constitution will be continually monitored and reviewed by Officers to make sure that it continues to be fit for purpose. The draft constitution is set out in 13 sections, including sub-committees, Officers, Scheme of Delegation, Access to Information, code of conduct, budget and financial procurement, contract and legal matters, etc
· The Monitoring Officer advised that if the constitution is approved today, it will result in the setting up of additional new sub-committees which are set out in section 5 of the constitution. Previously the CJC has already set up three sub-committees for
o Economic Well-being Sub-Committee
o Regional Transport Planning Sub-Committee
o Strategic Development Planning Sub-Committee
· If approved, the constitution will also be setting up some new sub-committees, namely
· Governance and Audit Sub-Committee
· Joint Overview and Scrutiny Sub-Committee
· Standards Sub-Committee
County Councillor Bryan Davies queried whether we could amend the constitution and the Monitoring Officer confirmed that the constitution can be reviewed at any stage and amended by agreement of the Monitoring Officer and ratified at a future meeting of the CJC.
County Councillor Gareth Ratcliffe queried clarity around the lay member from BBNPA and, are there any restrictions on Members from BBNPA as they have Local Government Members in addition to Local Authority Members.
The Monitoring Officer confirmed in terms of the membership of the Governance and Audit Sub Committee, that the BBNPA member should come from the Welsh Government representative rather than from a County Councillor. County Councillor Gareth Ratcliffe would like it noted that BBNPA only have two active WG Members.
Dr. Caroline Turner thanked County Councillor Gareth Ratcliffe for bringing this to the CJC’s attention.
It was proposed by County Councillor James Gibson-Watt that the constitution be adopted along with the above recommendations. This was seconded by County Councillor Gareth Ratcliffe.
RESOLVED that the Constitution be adopted along with the recommendations
Supporting documents: