Venue: By Zoom. View directions
Contact: Email: steve.boyd@powys.gov.uk
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CROESO AC YMDDIHEURIADAU / WELCOME AND APOLOGIES Minutes: Apologies were received for Councillor Heulwen Hulme, Dr. Caroline Turner, Chief Executive, Powys County Council and Nigel Brinn, Executive Director Economy & Environment, Powys County Council.
The Chair welcomed Councillor Myfanwy Alexander who was attending in place of Councillor Iain McIntosh who had resigned from the Powys County Council Cabinet.
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DATGANIADAU O FUDDIANT PERSONOL / DECLARATIONS OF PERSONAL INTEREST Minutes: There were no disclosures of personal/prejudicial interests.
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COFNODION DRAFFT Y CYFARFOD DIWETHAF / DRAFT MINUTES OF THE LAST MEETING 11/11/21 PDF 311 KB Additional documents: Minutes: The minutes of the last meeting held on 11th November 2021 were agreed as a correct record.
An update on phosphates would be added to the agenda of a future meeting.
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BARGEN DWF CANOLBARTH CYMRU Diweddariad Cynnydd / MID WALES GROWTH DEAL: Progress update PDF 400 KB · Diweddariad tuag at FDA a sefydliad yr EAG / Progress Update towards FDA & establishment of EAG
· Blaen Raglen Waith/Camau Nesaf / Forward Work Plan/Next Steps
Additional documents: Minutes: The Board was advised that it was unlikely that the Final Deal Agreement would be signed before Christmas because Ministers were unavailable. Officers would continue to press for the formal sign off of the agreement, but it may be the first two weeks of January before Ministers were available and the FDA was signed. The two Leaders had written to the Secretary of State for Wales to express their disappointment.
CJE advised that the technical processes were proceeding satisfactorily and that the documentation had been produced to the standard required. The Treasury had requested a small number of amendments. A joint board between the UK and Welsh Governments had been held on 14th December to review the FDA and while there had been no formal feedback, it was understood that the meeting had gone well with no obstacles to it being agreed.
CM advised that the next assurance review was planned for March 2022. The Portfolio Management Office (PoMO) would be reviewing processes and structures.
CM advised that the Accounting Officer Review (AOR) of the Portfolio Business Case (PBC) and supporting documents had been completed and a final report received by the Senior Responsible Officers (SROs). Overall the report was very positive with only 10 recommendations intended to strengthen the PBC, assist with the mitigation of risks and improve the prospect of successful delivery. An Action Plan had been developed and agreed with SROs for the implementation of the recommendations. This had been circulated to UK and Welsh Governments and the PoMO was waiting for feedback regarding which revisions need to be incorporated pre-FDA, and what could be done afterwards. The PoMO was mapping out the key steps and actions to transition from FDA to Deal delivery. An implementation plan was being developed for the Digital Programme, which would set out the steps for establishing a programme board and bringing forward the programme business case to the GMW Board in the New Year. Work had been undertaken recently by the steering group to establish and test out an assessment and prioritisation methodology for the 80 or so projects on the long-list. Sites and Premises Programme: Through the initial work twelve potential strategic sites for Mid Wales had been identified. A plan was being put in place to review these key sites - deliverability, restraints and more detailed discussions with land owners to determine initial priorities in terms of the GD intervention.
Project Development The majority of projects had submitted a progress update form and these are in the process of being reviewed. The next stage was for projects to submit revised SOCs for formal review. The approval and assurance process was currently being mapped out, and would be discussed by GMW Management Group initially, before approval of the approach by GMW Board. |
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LLYWODRAETHIANT / GOVERNANCE PDF 629 KB · Blaen Adroddiad / Cover Report · Cytundeb Rhyng-Awdurdod 3 (Cyfnod Gweithredu) (Saesneg yn unig) / Inter-Authority Agreement 3 (Delivery Phase) (English only)
Additional documents:
Minutes: The Board considered the third iteration of the Inter Authority Agreement that set out the principle of the governance and management of the MWGD. IAA3 was intended to commence once the Final Deal Agreement (FDA) was signed between the two Councils and would remain in force and effect for the period of the Growth Deal. The Growing Mid Wales Board (GMWB) would remain the executive joint committee with the membership consisting of 10 elected member representatives by the Councils (5 each). All advisory panels of the GMWB were re-established in a consultative capacity, to provide advice to the GMWB. The previous Economic Strategy Group had been reconstituted as the Economic Advisory Group with new terms of reference. The Chair no longer had voting rights on the GMWB. The terms of reference of the Joint Overview and Scrutiny Committee and the Regional Skills Partnership remained largely unchanged from IAA2. The terms of reference Growing Mid Wales Management Group, established under IAA1 to co-ordinate professional officer advice and management to the GMWB, had been evolved to support the delivery of the Deal. Its membership comprised senior officers form both Councils, with observers from both Governments. The role and function of the Portfolio Management Office in the context of the MWGD had now been defined within IAA3. They provide professional support and advice to the GMWB on the delivery of the MWGD Portfolio. The administrative functions had been divided as follows:
The Scheme of Delegation in Schedule 1 of IAA3 also set out those matters which were for the Management Group, for the Board and which were reserved for the Councils.
RESOLVED 1. To note the scope and key matters relating to the third Inter-Authority Agreement (IAA3), that will cover the delivery phase of the MWGD. 2. To recommend to the Cabinets of both Authorities that IAA3 is agreed, as set out in Appendix 1 to the report.
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CYLLID / FINANCE |
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Approve annual return for 2020/21 PDF 267 KB Additional documents:
Minutes: Justin Davies, Corporate Manager Core Finance, Ceredigion County Council advised that the Responsible Financial Officer of Growing Mid Wales Board had certified that the accounts presented a true and fair view of the financial position of the body at the end of the year to which it relates and of that body's income and expenditure for that year. He further advised that Audit Wales had audited the Annual Return and their report is included in Appendix1 to the report. Their Audit certificate and opinion stated – ‘It is our intention to issue an unqualified certificate and report for the year ended 31 March 2021 and there are no matters in respect of the opinion which we wish to draw to your attention.’
RESOLVED that the Board approves the Annual Return for the year ending 31 March 2021.
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Additional documents: Minutes: RESOLVED that the Board approves the Annual Budget for the year 2021/2022 of £216,038 to be funded equally by Ceredigion and Powys County Councils.
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UNRHYW FATER ARALL / ANY OTHER BUSINESS Minutes: The Chair thanked officers for their reports. |
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DYDDIADAU CYFARFODYDD NESAF / DATES OF FUTURE MEETINGS 11 Mawrth 2022 – Rhithiol 11 March 2022 – Virtual 21 Mehefin 2022 – Rhithiol 21 June 2022 – Virtual 26 Medi 2022 – Rhithiol 26 September 2022 – Virtual 12 Rhagfyr 2022 – Rhithiol 12 December 2022 – Virtual
Noder: Efallai bydd rhaglen waith y fargen dwf angen cyfarfod cyn 11 Mawrth 2022. Note: Growth Deal work programme may require a meeting before 11th March 2022. Minutes: 11 March 2022 – Virtual 21 June 2022 – Virtual 26 September 2022 – Virtual 12 December 2022 – Virtual
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