Venue: By Zoom. View directions
Contact: Email: nicola.williams@powys.gov.uk Email: julie.williams2@powys.gov.uk
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Elect Chair 2022/23 / Ethol Cadeirydd 2022/23 To elect a Chair for 2022/23 / Ethol Cadeirydd 2022/23 Minutes: For the purpose of 2022/23 the Strategic Development Planning Sub Committee is required to appoint a Chair.
County Councillor Clive Davies nominated County Councillor Jake Berriman for Chair of the Strategic Development Planning Sub Committee for 2022/23. County Councillor Angela Davies seconded this.
RESOLVED that County Councillor Jake Berriman be appointed Chair for the coming year
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Elect Vice Chair 2022/23 / Ethol Is-Gadeirydd 2022/23 To elect a Vice Chair for 2022/23 / Ethol Is-Gadeirydd am 2022/23 Minutes: For the purpose of 2022/23 the Strategic Development Planning Sub Committee is required to appoint a Vice Chair.
County Councillor Ceris Jones nominated County Councillor Clive Davies as Vice Chair of the Strategic Development Planning Sub Committee for 2022/23. County Councillor Gareth Ratcliffe seconded this.
RESOLVED that County Councillor Clive Davies be appointed Vice-Chair for the coming year
It is the understanding that these Chairs will rotate on an annual basis as with the Mid Wales Corporate Joint Committee. Going forward it is to be considered that Brecon Beacons National Park Authority also having a Chairing role.
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Welcome and Apologies / Croeso a Ymddiheuriadau Minutes: County Councillor Jake Berriman welcomed all to the meeting and brief introductions took place around the table.
Alan Davies, Corporate Manager, Planning Services/Ceredigion – apologies received.
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Terms of Reference / Cylch Gorchwyl PDF 72 KB Additional documents: Minutes: A small amendment to the first paragraph of the Terms of Reference has been highlighted and actioned. 1. Introduction
1.1 The Mid Wales Corporate Joint Committee (CJC) has the function of preparing a Strategic Development Plan (SDP) (and accordingly Part 6 of the Planning and Compulsory Purchase Act (not Action) 2004 applies to the Mid Wales CJC).
Discussions took place around the scope and purpose of the Terms of Reference.
It was suggested under the composition section to capture the Officer representations and formalise in the Terms of Reference. This was acknowledged to ensure professional support in the meetings.
ACTION – Nicola Williams, Strategic Programme Delivery Manager to add the Officers Professional titles to the Terms of Reference and present at the next meeting for ratification.
It was proposed that the Terms of Reference be adopted once the action is completed and bring back to the next Sub Committee to be ratified.
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Next Steps / Camau nesaf Minutes: It was suggested that pre-meetings may be held before these Sub Committees with relevant Officers as appropriate. One of the pieces of work required to be undertaken by the Sub Committee is a Strategic Development Plan and each Authority are at various stages of development. County Councillor Jake Berriman shared with the meeting that he had written to the Minister of Climate Change, Julie James MS in his capacity as Portfolio Holder for Planning at Powys County Council and as an appointed member representative for the Mid Wales Corporate Joint Committee’s (CJC) Strategic Development Planning Sub Committee. No response has been received from the Minster yet, letter to be circulated to the Sub Committee members. ACTION – Nicola Williams, Strategic Programme Delivery Manager to distribute Minister’s letter to the Sub Committee members. Discussions encouraged around the next steps the Sub Committee takes. Any Policy decisions would need to be taken back to relevant Authorities and this requires time, therefore suggests bringing back to the next meeting after appropriate consultation. ACTION – County Councillor Clive Davies proposes an LDP briefing paper from Ceredigion County Council and present at the next meeting. ACTION - County Councillor Jake Berriman to monitor response to the Ministerial letter and up-date at the next Sub Committee meeting. The position with the various Wales CJC regions was discussed with the main issue being highlighted from regional meetings was the significant staffing resource implications. Further to the Ministerial Letter from County Councillor Jake Berriman, it was suggested that a further letter to the Welsh Government reiterating the need for additional resources to support the SDP’s over and above the other ongoing work. It was proposed by County Councillors Clive Davies and Gareth Ratcliffe that County Councillor Jake Berriman follow up on his Ministerial letter re staff resourcing issue. ACTION – County Councillor Jake Berriman to follow up on the original Ministerial Letter on behalf of the Sub Committee to Welsh Government the need for additional resources. ACTION – Each Authority to present progress reports to date of the SDP and LDP at the next meeting. It is noted that Officers from other Authorities meet regularly to discuss ongoing pieces of work which represents working in collaboration and there is a skeletal paper that is almost ready to bring to the Sub Committee in this respect.
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Frequency of Meetings / Amlder cyfarfodydd Minutes:
County Councillor Jake Berriman thanked everyone for their input and this leads to a suggestion of a meeting in a months’ time with up-to-date reports and a Ministerial response.
ACTION – Next Strategic Development Planning Sub Committee to be arranged for end of November 2022 and then take a view on frequency of meetings.
Caution was urged in the drafting of any formal Delivery Agreements and suggestions that March 2023 is too soon for Delivery Agreements considering the discussions around the table today. All agreed with the above statement and so agreement for frequency of meetings can be delayed until the next Sub Committee when better placed to make decision.
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Any other business / Unrhyw fater arall Minutes: The fact was highlighted that it has been disappointing to not receive responses to recruitment advertising campaigns. To note – Firstly, within the Corporate Joint Committee regulations there is the ability for the CJC to employ staff, therefore, a regional team of staff could sit outside the two Local Authorities and National Park to deliver the Strategic Development Plan, employed on different terms and conditions. Secondly, it was noted that the CJC is expecting a request from the Sub Committees for a budget requirement to be able to deliver the Strategic Development Plan and the Regional Transport Plan. ACTION – Nicola Williams, Strategic Programme Delivery Manager add agenda item for next meeting re. setting up a regional team. The Chair thanked everyone for their attendance and contributions and the meeting concluded.
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