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Exempt Item The Monitoring Officer has determined that category 3 of the Access to Information Procedure Rules applies to the following items. His view on the public interest test (having taken account of the provisions of Rule 14.8 of the Council's Access to Information Rules) was that to make this information public would disclose information relating to the financial or business affairs of any particular person (including the authority holding that information). These factors in his view outweigh the public interest in disclosing this information. Members are asked to consider these factors when determining the public interest test, which they must decide when considering excluding the public from this part of the meeting.
Minutes:
RESOLVED to exclude the public for the following items of business on the grounds that there would be disclosure to them of exempt information under category 3 of The Local Authorities (Access to Information) (Variation) (Wales) Order 2007). |
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Apologies To receive apologies for absence. Minutes: Apologies for absence were received from Cllr S L Williams.
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Declaration of Party Whips To receive disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011.
(NB: Members are reminded that under Section 78 Members having been given a prohibited party whip cannot vote on a matter before the Committee.)
Declarations in respect to the exempt item.
Minutes: The Committee did not receive any disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011.
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Disclosures of Interest To receive any disclosures of interests by Members relating to the exempt item. Minutes: There were no declarations of interest from Members relating to items for consideration on the agenda.
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Winter Maintenance To receive and consider a report of the Cabinet Member for a Greener Powys.
Minutes: Background: · Phase two of the project includes the criteria for winter gritting routes, it was noted that the review would focus on county roads. (Powys County Council provides a gritting service on behalf of the Welsh Government for all trunk roads through the County). · The presentation provided outcomes of customer engagement along with other factors considered to build the matrix for gritting routes. · A precautionary network monitors and receives weather reports and actions are taken when required. · Further details including road details and maps would be circulated to Councillors for consideration with a set deadline for additional feedback to inform the final report.
A debate took place regarding the documentation provided to the Committee, the outcomes of the discussion would feed into and finalise the Cabinet Report (phase 2).
The Committee noted: · The explanation of the gritting matrix provided clarification which the Committee found helpful. · It was proposed that the final report would be with Cabinet later in the autumn. · It was felt that the public engagement exercise outcome was quite poorly received. · It was asked how the Powys County Council strategy compared to other local authorities and comparisons may be beneficial.
The Committee expressed concern around: · The savings target set on the service and if it was achievable. · The environmental elements of the plan and the additional provision of salt bins which would need to be communicated to the local members and communities. · Vehicle usage considerations would reduce fuel consumption, supporting the Council’s net zero carbon targets but felt that the Council needed to ensure that the correct equipment was available for significant weather events. · Having enough resources and HGV drivers to perform the duties involved within the gritting matrix. Additional training had been undertaken with staff to ensure cover was provided. · The prioritisation of school routes and how they were planned. · The consideration for vulnerable members of the community throughout the planning process and links to the Winter Plan.
Resolved: The Winter Maintenance Report be reviewed. |
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Declaration of Party Whips To receive disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011.
(NB: Members are reminded that under Section 78 Members having been given a prohibited party whip cannot vote on a matter before the Committee.)
Declarations in respect to the items below.
Minutes: The Committee did not receive any disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011. |
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Disclosures of Interest To receive any disclosures of interests by Members relating to the items below.
Minutes: There were no declarations of interest from Members relating to items for consideration on the agenda.
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Minutes of Previous Meetings PDF 146 KB To authorise the Chair to sign the minutes of the previous meeting held as follows as a correct record: 17.07.2023.
Minutes: The Chair was authorised to sign the Minutes of the previous meetings as a correct record 17 July 2023.
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Freedom Leisure Annual Report PDF 2 MB To receive the Freedom Leisure Annual Report 2022/23.
Minutes: Background: · The Annual report for 2022-2023 was presented to the Committee. · A not-for-profit leisure trust, Freedom Leisure have entered the eighth year of the contract. · Powys County Council have provided support to Freedom Leisure throughout the challenging times of the energy crisis whilst recovering from the Covid pandemic. · Participation, activities, and membership figures showed a positive increase, which continues for the current year. · A workforce structure took place last year throughout the organisation which continues to invest in staff training and development. · The National Exercise Referral Scheme is delivered by Freedom Leisure on behalf of Powys County Council. · Investment continued across sites; however major capital projects are on hold pending the outcomes of the Council’s Leisure Review.
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Performance Report - Q1 PDF 185 KB Additional documents: Minutes: Background: · The new scorecard is part of the Council’s Corporate strategic and Equality 5-year plan. · It presented the 3 wellbeing objectives for the Council which support the 7 national wellbeing goals of the Wellbeing and Future Generations Act 2015. · The system follows an outcomes-based approach focused on how much, how well and what difference or impact has been made. · It was noted that only Q1 data was available within the new system, however as the year progresses, we will be able to understand our performance over time (using comparative data).
The Committee noted that: · The scorecard was easier to navigate and provided detailed information which was an improvement to the previous system. · The Committee were assured anomalies identified within the report would be resolved by the officers. · It would have benefited the Committee to have comparable data from last year. · Colour coding and rating status system within the scorecard was not distinguished and considered confusing.
Recommendations: 1. The Council have a standard consistent approach to rating status (for easy visibility and understanding e.g., traffic lights) 2. Comparable data for benchmarking be available from previous years for context. 3. Ensure clear and precise narrative information is available.
Resolved: The Performance Report Q1 be considered |
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Marches Partnership PDF 892 KB Minutes: Background: · The partnership includes four neighbouring authorities to Powys, which will join to support and work on major projects. · The aim of the partnership was to increase overall government investment and unlock opportunities for agreed initiatives. · The geographical profile would support mutually beneficial goals for all parties. Including transport links, retail, and education.
Resolved: The Marches Partnership Presentation be noted.
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Scrutiny Work Programme To note that future meetings of the Committee will be held as follows:
Minutes: Resolved: The Work Programme be noted.
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