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Contact: Wyn Richards, Scrutiny Manager and Head of Democratic Services Email: wyn.richards@powys.gov.uk
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Apologies To receive apologies for absence. Minutes: Apologies for absence were received from County Councillor P Pritchard, Portfolio Holders R. Powell (on other Council business) J. Evans and H. Hulme and from D. Reynolds (Head of Digital Services) and E. Palmer (Head of Transformation and Communication).
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Disclosures of Interest To receive any disclosures of interests by Members relating to items to be considered at the meeting. Minutes: There were no disclosures of interest by Members relating to items to be considered at the meeting |
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Declaration of Party Whips To receive disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011.
(NB: Members are reminded that under Section 78 Members having been given a prohibited party whip cannot vote on a matter before the Committee.) Minutes: The Committee did not receive any disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011. |
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Support for Shielding Individuals during the Covid-19 Pandemic PDF 690 KB To receive and consider the report of the Portfolio Holder for Corporate Governance and Engagement. Additional documents: Minutes: · Report of the Portfolio Holder for Digital Services.
Issues Discussed: · March to August 2020 the Council provided information to Welsh Government on those individuals who required food parcels, provided a welfare call back facility and set up in conjunction with PAVO befriending services and support for those needing assistance to obtain food, medicines etc. 23,000 calls were undertaken in all. 120 community based groups were established with PAVO providing formal support to those groups. · Moving forwards the Council will maintain the shielded persons list. In the event of a lockdown the Council will take a lead role in offering support in relation to food, medicines and prescriptions and well being including the reintroduction of welfare calls. · Support for vulnerable residents will be provided by the community support and response group.
· Questions:
Outcomes: · Noted.
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Performance and Risk Reports PDF 456 KB Attached is a pre-forma to assist Members in scrutinising performance and risk reports.
There will be a presentation for Members on accessing Power BI graphs at the beginning of this item. |
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To receive and consider the Performance Reports for those Service areas within the remit of the Committee.
Link to the Performance Report:
https://sway.office.com/XivRETVhVAJB7hDA
Minutes: · Performance Report Quarter 2, 2020-21
Issues Discussed: · This is part of the new arrangements to allow scrutiny to comment on performance reports. · Report provides a summary of achievements during the pandemic as well as meeting the objectives of the Corporate Improvement Plan and Public Accountability Measures. · Key elements in response to the pandemic outlined for the committee e.g. homelessness, track and trace, shielding calls, grants to businesses, order and collect library service, business survey. The Council's response to the flooding in August 2020 was detailed in the report. · The Corporate Improvement Plan includes the Council's Strategic Equality Objectives. Nearly 45% of data has not been able to be collected either as it is annual information or due to the disruption due to the pandemic. 34% of the Corporate Improvement Plan measures and 24% of the Public Accountability Measures have met their target which is a slight reduction on quarter 2 of 2019-20 which shows that despite the pandemic the Council's performance is similar to the previous year in spite of the additional requirements caused by the pandemic.
· Questions:
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To receive and consider the Strategic Risk Register. Minutes: · Strategic Risk Register
Issues Discussed: · 12 risks on the strategic risk register, 9 of which fall under the remit of the Committee.
· Questions:
Outcomes:
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Scrutiny Work Programme
The next meetings of the Committee will be held as follows:
Potential items for consideration: · Regulatory Services · Recycling rates – what advantage is being taken of the increases in recycling rates and how can we maintain recycling rates. · Economic Impact Study / Town Centre Focus Group · County Farms
Update Information arising from previous meeting: · Car Parking Charges review – second meeting held 13th October, 2020.
Minutes:
The Committee noted that the next meetings would be held as follows:
Potential items for consideration: · Regulatory Services · Recycling rates – what advantage is being taken of the increases in recycling rates and how can we maintain recycling rates. · Economic Impact Study / Town Centre Focus Group · County Farms
Update Information arising from previous meeting: · Car Parking Charges review – second meeting held 13th October, 2020.
The Committee noted that Freedom Leisure would be attending the meeting on 2nd November to present their annual report. The risk register would also be added to the agenda for that meeting.
The Lead Member provided the Committee with an update on the Car Parking Charges review group. The issue of potential conflicts of interest for Members of the Working Group in developing the policy was raised which was clarified by the Scrutiny Manager.
The Chair thanked Ness Young , Corporate Director – Transformation for her work during her term of office with the Council and wished her well for the future. |