Venue: Council Chamber - County Hall. View directions
Contact: Wyn Richards, Scrutiny Manager and Head of Democratic Services Email: firstname.lastname@example.org
Election of Chair
To elect a Chair from the statutory membership of the Committee. (Powys County Council, Powys Teaching Local Health Board, Natural Resources Wales and Mid and West Wales Fire and Rescue Authority)
The Committee was requested to elect a Chair from the statutory membership of the Committee (Powys County Council, Powys Teaching Local Health Board, Natural Resources Wales and Mid and West Wales Fire and Rescue Authority.
The meeting noted that it was inquorate. For a quorum to exist required one representative from Powys County Council and Powys Teaching Local Health Board to be present together with 2 representatives of the other bodies who were members of the Committee. However, as only the representatives from Powys County Council, Powys Teaching Health Board and Mid and West Wales Fire and Rescue Authority were present, the meeting was therefore inquorate. The Committee therefore decided to appoint an interim chair in the circumstances.
RESOLVED that County Councillor David Jones be appointed chair for the meeting.
Election of Vice-Chair
To elect a Vice-Chair from the statutory membership of the Committee. (Powys County Council, Powys Teaching Local Health Board, Natural Resources Wales and Mid and West Wales Fire and Rescue Authority)
The Committee was requested to elect a Vice-Chair from the statutory membership of the Committee (Powys County Council, Powys Teaching Local Health Board, Natural Resources Wales and Mid and West Wales Fire and Rescue Authority.
In view of the meeting being inquorate and an interim chair being appointed it was:
RESOLVED that the appointment of a Vice-Chair be deferred until the next meeting.
Apologies for absence
To receive any apologies for absence
Apologies for absence were received from:
Ian Rowat (BBNP), Cllr Ann Webb (BBNP), Sara Williams (PTLBH)
Alison Bulman and Kath Flanagan-Jones (PCC)
BBNP – Brecon Beacons National Park Authority
PTLHB – Powys Teaching Local Health Board
PCC – Powys County Council
To receive the terms of reference of the Committee
· Committee’s Terms of Reference
· The Well-being plan and others refer to the 7 well-being goals. However, the 5 ways of working are being emphasised by the Future Generations Commissioner and should be included in the role of scrutiny in the Terms of Reference
· Para 3.4 - Members questioned the inclusion of scrutiny of the well-being plan in the document. It was explained that the well-being plan was a live document which would be subject to revision and therefore scrutiny. When the well-being plan was developed it was scrutinised by the Joint Chairs and Vice-Chairs Steering Group as this committee did not exist at the time. The plan will also be reviewed annually and refreshed in the term of a new Council following the 2022 elections. The committee will also be reviewing the implementation of the plan not just the plan itself
· Para 5.8 – meetings held in public. The committee was advised that the meeting had been advertised as a public meeting. The last agenda of the Public Service Board had also been published as a public meeting
· Para 5.8 – there was a need to reflect on this paragraph to ensure that the committee had a quorum for its meetings. It was suggested that the need for more substitutes be considered rather than changing the quorum requirements.
· The Committee also discussed how any actions from today’s meeting could be taken forward rather than having to come back to another meeting for ratification. It was suggested that the notes be circulated to all organisations and if there was no dissent that the actions be implemented
· It was noted that it was the intention in Powys for scrutiny to undertake greater engagement with the public. It was also the intention to webcast scrutiny meetings. It was also suggested that the meetings of the committee could move around the county and that fire stations had rooms which could be used for those meetings
To consider and scrutinise the Steps being developed to implement Vision 2040 – the Powys Well-Being Plan.
Officer: Heather Delonnette, Sustainable Futures Officer, Powys CC.
· Guidance on using the Future Generations Framework – the Committee may find this document useful in undertaking the scrutiny of the Steps.
· Briefing Note by the Scrutiny Manager and Head of Democratic Services.
· 12 Steps to deliver the Well-Being Plan
· Pro Forma documents for Steps 2 (3 documents), 3, 4, 6, 7, 8, 9, 10, 11 and 12.
Vision 2040 document:
Future Generations Framework Developed by the Future Generations Commissioner for Wales:
· 12 Steps to deliver the Well-Being Plan
· Pro-forma documents for steps 2,3,4,6,7,8,9,19,11 and 12
· Briefing note by the Scrutiny Manager and Head of Democratic Services
· Guidance on using the Future Generations Framework
· Heather Delonnette, Sustainable Futures Officer (PCC)
· Steps 1 and 2 are internal steps. Steps 11 and 12 – the Public Service Board (PSB) has asked the Regional Partnership Board (RPB) to deliver these.
· Items in the Well-being Plan are already out of date e.g. steps 3,4,7,9 and 10 mention Brexit. By January 2019 we hopefully will know the way forward and the way that Brexit will influence these steps.
· The committee questioned how scrutiny could look at the steps and move these forward. The steps did not include some form of risk and opportunity coming from Brexit. It was suggested that the PSB Scrutiny Committee should look at how the PSB have reacted to these changes, understood them and amended the plan / steps.
· It was of concern that Natural Resources Wales (NRW) were not attending these meetings as they have a major role in landscape as NRW are heavily legislated by Europe although it is the local authorities who deliver a great deal. Although NRW are unable to provide a standing member for the committee, if scrutiny wanted to understand the environmental step then NRW could contribute to this.
· Step 10 – economic development – the step is trying to promote inward investment, however this is futile and the emphasis should be on growing our own / indigenous businesses. Inward investment will be predominantly on the M4 corridor and driven by Welsh Government. However, Powys should not give up on this but there is a need to look at the best use of resources. Economic Development is a big issue for the Cabinet, however the numbers in the plan are small. Step 10 therefore needs to be rethought.
· There is no impetus now in Powys to develop business since the demise of the Welsh Development Agency. If economy is that important there needs to be more information on the Information Bank. It also appears as if collaboration is not happening on this matter. For example, the Fire Service is involved in business development such as building new fire stations using local people to build them. There needs to be more actual collaboration rather than collaboration on paper.
· The economy is a key driver for the PSB and Vision 2025. Economic information is available from the well-being assessment. The information bank will provide this information in time. Step 10 is about creating a sense of identity for Powys (brand) a place where people want to come and work and develop businesses
· The steps are the first part of the process in developing the plan. The PSB is now looking to deliver those steps. In terms of the role of scrutiny, the steps have been identified where collective work was needed. The question for scrutiny to ask is “is the sum of ... view the full minutes text for item 5.
To receive and consider a presentation regarding the Welsh Community Care Information System (WCCIS) – aims and purpose, what has been achieved to date, what are we doing now and in the future, issues and examples of improvement.
Andrew Durant, Head of ICT and Programme Office, Powys CC.
Kara Price, WCCIS Project Manager, PTLHB
Alison Bulman, Director of Social Services, Powys CC
Carol Shillabeer, Chief Executive, PTLHB
Eifion Williams, Director of Finance and IT, PTLHB
Joanna Harris, Strategic Programme Manager (Children’s), Powys CC
Scott McGregor, Business Manager – Social Care, Powys CC
Kath Flanagan-Jones, Business Manager – Social Care, Powys CC
· Andrew Durant, Head of ICT and Programme Office, PCC
· Kara Price, WCCIS Project Manager, PTLHB
· Presentation received from Andrew Durant and Kara Price regarding the Welsh Community Care Information System (WCCIS), its aims and purpose, what has been achieved to date, what is being done now and in the future, issues and examples of improvement
· WCCIS is a single information system for Wales, enabling the sharing of information between local authorities and health. 13 organisations currently on the system with 11,000 users. Powys is the first and only area where the local authority and health are both on the system
· There is a Regional Programme group and Carol Shillabeer (Chief Executive PTLHB) leads as senior risk officer for Wales. Therefore, Powys has a significant role in Wales. Powys is a lead area due to the co-terminosity of the local authority and health and also joint funding agreements (Section 33 agreements). Powys County Council went live in 2017 and Powys Teaching Local Health Board are joining the system in an incremental implementation. Going first does come with “bumps in the road” as this is a significant challenge for Wales.
· In response to a question as to whether the implementation in Powys had been 2 organisations using the system individually or was there collaborative activity going on, it was noted that currently it was 2 organisations having moved their previous systems to the new system, but did give opportunities for better integration. Powys County Council had moved from the previous Draig system whilst Powys Teaching Local Health Board had moved from a previous paper based system
· The challenges being faced were the pace of change as possibilities and improvements had led to frustrations. However, Powys was pushing to get improvements to the system implemented. Regional changes can move forward quicker than national changes. There were infrastructure issues in Powys and the pace of fixing issues could also be frustrating.
· In response to a question regarding funding and possible hacking of the system, the Head of ICT commented that funding was a mixture. Welsh Government provided £6m funding to develop the system. The implementation is now down to the regional teams. Health have also put funding in to implement WCCIS by means of Section 33 pooled budgets. Welsh Government is providing grants to health services. In terms of hacking WCCIS is running from an NHS data centre. Penetration tests are undertaken annually and the results drive the action plan of improvements or changes to the system
· Mobile use – how much focus is there on this? The application is agile / mobile but currently the user needs to be online which can be a challenge in Powys. The mobile solution will overcome this. The delivery of the mobile application is currently late and will hopefully be delivered by the Autumn of 2018.
· A question was asked about integration with other organisations such as the police, fire which is especially important for vulnerable people. There was ... view the full minutes text for item 6.
Dates of Future Meetings:
13 January, 2019
29 April, 2019
18 July, 2019
1 October, 2019
All meetings to commence at 10.00 a.m. and will be held at County Hall, Llandrindod Wells.
Forward Work Programme:
A copy of the current Scrutiny Forward Work Programme is attached. A number of items identified for the PSB Scrutiny Committee arise from the County Council’s Vision 2025 - Year 1 targets. These are items which are collaborative projects with other PSB partners.
The Committee is also requested to consider any additional items for inclusion on the PSB Scrutiny Work Programme.
· Scrutiny Forward Work Programme
· Dates of Future meetings:
· 31 January 2019
· 29 April 2019
· 18 July 2019
· 1 October 2019