Venue: Council Chamber - County Hall. View directions
Contact: Lisa Richards
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Apologies To receive apologies for absence. |
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Election of Vice Chair To elect a Vice Chair for the ensuing year. Minutes: RESOLVED that County Councillor J Charlton be elected Vice Chair for the ensuing year. |
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Declarations of Interest To receive declarations of interest from Members. Minutes: There were no declarations of interest. |
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Declarations of Party Whips To receive disclosures of prohibited party whips which a Member has been given in relation to the meeting in accordance with Section 78(3) of the Local Government Measure 2011.
(NB: Members are reminded that under Section 78 Members having been given a prohibited party whip cannot vote on a matter before the Committee.) Minutes: There were no declarations of party whips. |
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To consider the report of the Community Safety Partnership Co-ordinator. Additional documents: Minutes: Documents: · Community Safety Partnership Update
Discussion: · The CSP Co-ordinator informed the Committee of the background and legislative framework for the CSP · An Action Plan is in place which is reviewed on an 8 weekly basis by the CSP Strategy Group · Some time ago the Wales Audit Office (WAO) carried out a review and made 7 recommendations the majority of which were for Welsh Government to implement together with Police and Crime Commissioners and Local Authorities. A WG oversight group was established and a further review carried out and additional recommendations made. There is no direct impact on the workings of the Powys CSP but a Safer Communities long term programme of work will be devised. · The PREVENT programme relates to the prevention of terrorism. A pilot project had been trialled by the Home Office and it has been decided to have a staged roll out. The North West will now be the first area, with Wales anticipated to be the second tranche towards the end of 2018/19. . The Committee asked how the work would change and how information would be disseminated to schools or social services. The CSP Co-ordinator advised that there would be no change visible – PREVENT policies were already in place and any referral would be progressed through existing safeguarding arrangements and on to the Police where appropriate. It is proposed that the work currently undertaken by the Police will now be undertaken by local authorities and services within the Authority will be advised by the Local Authority Co-ordinator and not the Police as had been the case under previous arrangements. The Committee was concerned that funding may be in jeopardy once it had been transferred due to the financial situation in which the Council was operating. The CSP Co-ordinator informed the Committee that Crime and Disorder was not devolved but that the Welsh Government may make a bid going forward. Both Carmarthenshire and Swansea have offered to host the Local Authority Co-ordinator. The project sits under CONTEST which is a much bigger piece of work which changes rapidly. The Home Office have confirmed that funds will be moved across for the project and there is no end date for that funding. · A Rural Crime Partnership is now in place and is developing its terms of reference and objectives · County Lines has had coverage in the media recently. A multi-agency awareness group has been established alongside tactical groups. Although the police have dealt with such issues in the past, the remit is to be broadened. A Member commented that it was sometimes difficult to contact the Police and the Police Community Support Officers (PCSOs) seemed to be overloaded with work and asked whether services in the Council, such as Road Safety Unit, could offer assistance. The CSP Co-ordinator agreed to refer this to the Police and Crime Commissioner as it was recognised that the PCSO resource was becoming overstretched. Members were encouraged to contact the CSP regarding any quality of life issues and were referred to ... view the full minutes text for item 5. |
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Access to Information The Monitoring Officer has determined that category 3 of the Access to Information Procedure Rules applies to the following item. His view on the public interest test (having taken account of the provisions of Rule 14.8 of the Council's Access to Information Rules) was that to make this information public would disclose information relating to the financial or business affairs of any particular person (including the authority holding that information.
These factors in his view outweigh the public interest in disclosing this information. Members are asked to consider these factors when determining the public interest test, which they must decide when considering excluding the public from this part of the meeting. Minutes:
RESOLVED to exclude the public for the following item of business on the grounds that there would be disclosure to them of exempt information under category 3 of The Local Authorities (Access to Information) (Variation) (Wales) Order 2007).
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Dynamic Purchasing To consider the draft report of the Portfolio Holder for Adult Social Care. Minutes: Documents: · Report of the Head of Transformation for Adult Services – Reshaping the procurement of Home Care support through the use of a Dynamic Purchasing System
Discussion: · The Portfolio Holder explained that the report would be presented to him for decision and that he would consider the points made by the Committee in making his decision – he did not intend to take an active part in the discussion in these circumstances · The Adult Services Scrutiny Group had considered an earlier draft of the report and the Committee were now given the opportunity for final comments prior to the Portfolio Holder making a decision · There were currently 830 people supported per week · 11,500 hours approximately of care were delivered per week · 23 current providers · An in house service was the third largest provider and delivered approximately 1000 hours of care, predominantly in the south of the county – a decision has been taken by Cabinet to enhance the service provided by the in house service by extending into the north of the county. · Currently all domiciliary care hours are let through spot contracts (hours bought on an individual basis) – when these contracts are combined the service becomes liable under EU contract regulations. The current system is not in line with EU requirements and there is a need to bring future domiciliary care commissioning back in line. · A Dynamic Purchasing System (DPS) is an electronic approved provider list which remains open allowing providers to join or leave the list at any time, or remain on the list but choose not to bid. The system does not guarantee any provider a set number of hours. It is anticipated that the list would remain open for a lengthy period, probably 10 years in the first instance. · The benefit of a DPS is flexibility · The proposal is to put three DPSs in place to further increase flexibility · Each of the three DPSs (North Powys, South Powys (including Radnorshire) and Specialist Services) would each have a range of contracts underneath. Any provider could bid on any of the DPSs or any of the contracts underneath. · A limit will be included on the maximum hours that can be awarded to any single provider to spread the risk to the council · It is proposed to run a pilot scheme in the south to ensure that all systems are in place. A number of back office systems will need to change and the pilot will ensure that risk is minimized. · No existing clients will be transferred and the DPS will only be used for new packages of care · The in house service will provide the back up for those packages which are not bid for. It is expected that the in house service will become an interim service until a long term provider can be found for a client. · Members asked how this would affect the reablement service. Eventually the service will move towards being a reablement domiciliary care service to increase clients’ independence.
County Councillor C ... view the full minutes text for item 7. |
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Work Programme The scrutiny work programme is currently under review following the change to the structure of scrutiny committees.
In the meantime, Members are invited to consider the timings of future meetings, eg morning, afternoon or evening. Minutes: The work programme was still under review following the restructure of scrutiny committees.
In the meantime, Members were asked to consider trialling meeting at different times to encourage attendance at meetings.
RESOLVED that meetings remain at 10am to 1pm with the afternoons being held in reserve for additional items. |
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Correspondence To consider any items of correspondence which, in the opinion of the Chair, are of sufficient urgency to warrant consideration. Minutes: There were no items of correspondence. |