Venue: By Teams. View directions
Contact: Email: steve.boyd@powys.gov.uk
No. | Item | ||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Attendance and Apologies To welcome attendees and receive any apologies. Minutes: In Attendance: · County Councillor Rosemarie Harris (PCC) (In the Chair) · Gavin Brown (NRW) · Alison Perry (Office of the Police and Crime Commissioner) · Carol Shillabeer (PTHB) · Caroline Turner (PCC) · Christine Harley (HM Prisons and Probation Service) · Derrick Pugh (One Voice Wales) · Hugh Pattrick (One Voice Wales) · Assistant Chief Fire Officer Iwan Cray (Mid and West Wales Fire and Rescue Service) · Jamie Burt (PAVO) · Superintendent Steve Davies (Dyfed Powys Police) · Vivienne Harpwood (PTHB) · John Heneghan (CLES) · Anne Weedy (NRW) · Claire Rumsby (Department for Work and Pensions) · Diane Reynolds (PCC) · Vince Handly (PCC)
Supporting: · Wyn Richards (PCC) · Rhian Jones (PCC) · Catherine James (PCC) · Emma Palmer (PCC)
Apologies for absence:
· Carl Cooper (PAVO) · Chief Inspector Jaqui Lovett (Dyfed Powys Police) · Stephanie Evans (Brecon Beacons National Park Authority) · Stuart Bourne (PTHB) · Nigel Brinn (PCC)
|
|||||||||||||||||||||||
Recovery Planning and Well-being Assessment To receive an update on delivery of the One Powys Plan programmes |
|||||||||||||||||||||||
To discuss Covid-19 recovery planning: · The wider Economy · Opening of Public Services · New Ways of Working Minutes: The Board noted that teams had been working jointly in response to the pandemic, both across the Council and also between partnership bodies. The Towards 2040 plan was in place and the Board was required to report annually on the plan's progress.
A workshop had been held in November 2020 to review the plan and the steps to be undertaken in future. It was considered that the Board would need to take a wider view on the economy and what the Board could do to take account of new ways of working, reduction in travelling, the effect on the carbon footprint and the joint use of buildings. It was proposed that a further workshop was necessary to consider these aspects together with any other aspects suggested by partners.
The Board supported a further workshop, reviewing each of the Well-Being steps. It was also suggested that sharing workspace was something all of the partners could contribute to. |
|||||||||||||||||||||||
To receive a presentation on the planned approach for development of the Well-being Assessment. Minutes: The Board received a presentation on the approach to be taken in the development of the next wellbeing assessment. The next wellbeing assessment was due to be published in May 2022 but the work to prepare it should be completed by March 2022. It was hoped to combine the well-being and population assessment this time and the Well-being Information Bank would provide an useful starting point to fill in any previous data gaps. The phases of the project would be as follows:
Discovery phase – commenced in April 2021. Insight Phase – May to October 2021 Deliver Phase – October 2021 to March 2022.
A Covid-19 well-being assessment had been undertaken in June 2020 which had been updated in March 2021. In relation to raising awareness, the Board was advised that the Well-Being assessment is a legal requirement. Welsh Government had been using examples of work being undertaken in Powys as examples of good practice for other areas to use. Welsh Government had also provided funding to the PSB to support the development of the well-being assessment, and there was a need to engage with partners in the development work as well as identifying lead officers from other organisations who could act as lead officers for the provision of data as well as for communications.
The review of the Well-Being assessment would lead to a review of the strategic plan to assess whether it was still fit for purpose. Engagement on the plan had been undertaken previously on a face to face basis with the public, but it was uncertain whether that would be possible for the next review. It was possible that digital engagement could be undertaken as well as using focus groups.
The Board agreed that the Council take the lead on the well-being assessment, and that partner organisations be contacted to identify lead officers.
It was suggested that if there is to be a public inquiry into the Covid pandemic, that data from that could be helpful in identifying how well organisations responded to the pandemic. It was also highlighted that the Well-Being Information Bank as it developed was a resource for all organisations and the public to use rather than just the Council. |
|||||||||||||||||||||||
Additional documents: Minutes: The letter from the Minister and Future Generations Commissioner provided guidance on the way forward. The guidance provided details of the expectations of the Commissioner and Welsh Government in relation to the well-being assessment. The assessment would need to be published by 5th May 2022, and should include any lessons learned from the previous assessment and identifying previous data gaps.
The Board indicated that its planning would be based around long term modelling. Data Cymru had also advised the Board of measures that they wanted considered, and the Council had asked for some measures to be added to the data sets already in existence. |
|||||||||||||||||||||||
Minutes: The Co-production Network had received five years' funding from the National Lottery and were seeking to assist PSBs in co-producing their well-being assessments. The support would be advice and support for 250 hours over the five year period.
The Board agreed that a bid should be made to the Co-production network for assistance. |
|||||||||||||||||||||||
Overview of outcomes from the PSB Recovery Workshop and to consider Delivery Plans for Steps 4, 7 and 8 |
|||||||||||||||||||||||
To present and confirm the outcomes of the PSB Recovery Workshop held on 6th November. Minutes: The Board noted that the outcome of the workshop was that most value could be added to Steps 4, 7 and 8 and that the Board should also retain governance and accountability of Steps 1 and 2. The governance and accountability of the other steps rested with partner organisations. It had also been decided that all the steps would remain relevant until they had been reviewed by the PSB. |
|||||||||||||||||||||||
To receive presentations on the Delivery Plans for Steps 4, 7 and 8. Minutes: Diane Reynolds, Head of Digital Services made a presentation to the Board on Steps 4 and 7.
Step 4. In relation to improving the digital skills of residents, there were opportunities with work ongoing with PAVO and the college. It might also be possible to create videos across the sector to assist residents. The Council was already working with twelve communities in Powys to improve broadband accessibility. There is a need to keep young people in Powys as well as grow businesses in the area and therefore broadband is essential for this. However, even with the Welsh Government voucher scheme there will continue to be properties where broadband access will be difficult. The emergency Services network may assist some of this, but that project is currently delayed. The Council is also working with BT and EE, looking at what can be provided in the most difficult areas for broadband access.
Step 7. It would be necessary to develop a carbon positive strategy, establish a carbon baseline for the county and then prepare a decarbonisation action plan with the final plan established by March 2022.
In response to the thirteen consultation events which it was intended to be held, other partners asked if they could also join the Council for these events as well as for any other consultations that others were proposing as combined events would be an effective way forward.
It was stressed that for a decarbonisation strategy to be effective it needed local groups and the public to be involved.
Step 8. Gavin Brown (NRW) and Ann Weedy made a presentation regarding this step. It was noted that Step 8 had encountered a few issues due to a change in personnel. There had also been a changing context for delivery e.g. Covid-19, EU exit, climate change and learning from the floods of 2020 and other changes in Wales and regionally.
The key actions for step 8 had been adjusted and there is a need to work closer with step 7. Whilst timelines had been shortened, there was confidence that those timelines could be achieved. It was noted that some Town and Community Councils prepared local delivery plans and it would be necessary to ensure that these local plans aligned with the strategic plan.
The Board agreed to ask Town and Community Councils to present their local plans to the Board so that those wider links could be made and how those plans also tied into Towards 2040. |
|||||||||||||||||||||||
Presentation on Community Wealth Building / Progressive Procurement To receive a presentation from the Centre for Local Economic Strategies on Community Wealth Building / Progressive Procurement work. Minutes: The Board received a presentation from John Heneghan, Associate Director CLES together with Vince Handly, Powys County Council Procurement Section.
CLES had been appointed by Welsh Government in relation to community wealth building. It was suggested that there was a need to expand the list of organisations that CLES were working with to include organisations such as PAVO and PTHB. It was also suggested that this work should link to the work being undertaken by NHS Wales as there were broader aspects to the work which could be included. CLES were interested to include health services within its work.
CLES has looked that the vulnerable sectors such as business and the effects on it from the pandemic. It could also work with businesses in future looking at alternative procurement opportunities. CLES at present was working with procurement and economic development leads in organisations. |
|||||||||||||||||||||||
PSB Leadership of Step 2 To discuss and consider new leadership for Step 2: Establish a simple and effective Performance management Framework to monitor progress in delivering the Well-being steps. Minutes: The Board noted that a new lead needed to be identified for Step 2 and this could be pursued outside the meeting. It was emphasised that the step was about the performance measures in delivering Towards 2040 and there was a need to ask step leads for a full set of measures in respect of all the steps, what had been delivered and what impact this had. Should the BBNPA not be able to lead on this step then another organisation, other than the Council would need to take this on.
The Board agreed that officers write to BBNPA seeking their views on retaining the lead for step 2. |
|||||||||||||||||||||||
Well-being Steps - Quarter 4 2020-2021 Highlight Reports PDF 256 KB
To receive the quarter 4 2020-21 highlight reports for each Well-being Step. Summary of RAG status is outlined below:
Additional documents:
Minutes: The Board received the highlight reports. It was noted that many of the measures were amber which was not surprising under the circumstances. There also needed to be a discussion with all of the organisations involved regarding their communications plans for the steps.
In relation to Steps 11 and 12 (North Powys Well-Being Programme) it was reported that a business case had been submitted to Welsh Government in March 2021. However, there was no outcome prior to the end of the parliamentary term.
The Board agreed that if the bid was successful that it should receive another presentation on the North Powys Project. |
|||||||||||||||||||||||
PSB Annual Report 2020-2021 To discuss timescales, lead and format of the 2020-21 Annual Report. · Covid-19 response/ Towards 2040 objectives Minutes: The PSB has a duty to publish an annual report and this would be published in July 2021. The recommendation to the Board was to utilise the same template as used to produce the report in 2020. The final approval and publication of the report would be following the next meeting on 30th July 2021. |
|||||||||||||||||||||||
Reports for Information PDF 1 MB The following reports/ presentations are provided for information: · Operation Dawns Glaw - Multi Agency Task Force · Welsh Parliament Public Accounts Committee Report -Delivering for Future Generations: The story so far March 2021 Additional documents: Minutes: The Board received the reports submitted for information. |
|||||||||||||||||||||||
Minutes and Matters Arising PDF 377 KB To approve the minutes of the previous meeting held on 25 September 2020 and consider any matters arising. Minutes: The Board approved the minutes of the previous meeting held on 25th September, 2020 as a correct record. |
|||||||||||||||||||||||
Any Other Business To consider any matters of urgency as agreed in advance with the Chair. Minutes: The representatives of Town and Community Councils asked if the information from PSB agendas could be shared with One Voice Wales. It was suggested that as all PSB agendas were public documents that a link from the One Voice Wales website could be made to the Council's PSB website, which would also show the representation on the PSB. It was noted that the representation information on the website needed updating and it was confirmed that this would be updated. |
|||||||||||||||||||||||
Dates of Future PSB Meetings 30th July 2021 28th October 2021 Minutes: The Board noted that the next meeting would be held on 30th July, 2021.
The Board also asked officers to arrange a further workshop as agreed in the meeting.
Meeting ended 11:56 a.m. |