Venue: Fire Station, Llandrindod Wells
Contact: Email: firstname.lastname@example.org
Attendance and Apologies
To welcome attendees and receive any apologies.
Apologies received from:
Iwan Cray Mid and West Wales Fire and Rescue Service
Christine Harley HM Prisons and Probation Service
Carol Shillabeer Powys Teaching Health Board
· Councillor Rosemarie Harris (PCC) (In the Chair)
· Julian Atkins (Brecon Beacons National Park Authority)
· Stuart Bourne (PTHB) (by Skype)
· Nigel Brinn (PCC)
· Jamie Burt (PAVO)
· Ifan Charles (Dyfed Powys Police)
· Carl Cooper (PAVO)
· Martin Cox (NRW)
· Vivienne Harpwood (PTHB)
· Alison Perry (Office of the Police and Crime Commissioner) (by Skype)
· Derrick Pugh (One Voice Wales)
· Craig Thomas (MWWFRS)
· Dan Williams (Department of Work and Pensions)
· Councillor D Elwyn Williams (Mid and West Wales Fire and Rescue Service)
· Angela Davies
· Catherine James (PCC)
· Rhian Jones (PCC)
· Bethan Ledger (PCC)
· Helen Lecocq (BBNPA for item 7)
· Diane Reynolds PCC for item 8)
· Steve Boyd (PCC)
Apologies for absence were received from Ian Charlesworth (PAVO), Assistant Chief Fire Officer Iwan Cray (MWWFRS), Christine Harley (HM Prisons and Probation Service), Chief Inspector Mark McSweeney (Dyfed Powys Police), Carol Shillabeer (PTHB), Caroline Turner, Ness Young and Emma Palmer (PCC).
PSB considered its response to the Wales Audit Office’s review of Public Service Board in Wales and its recommendations.
Conduct formal assessments to identify the potential impact on people with protected characteristics and the Welsh language and review agreed actions to ensure any adverse impacts are addressed.
Action/Response: All step leads to assess how their delivery plans and activities impact on groups with the 9 protected characteristics and report back to the next meeting in March 2020.
Improve transparency and accountability by making PSB meetings, agendas, papers and minutes accessible and available to the public.
Action/Response: Already in place for Powys PSB.
Strengthen involvement by working to the guidance in the National Principles for Public Engagement in Wales
Action/Response: Check that the PSB has formally adopted the National Principles for Public Engagement and ask the Officers Group to confirm that the PSB is working to those principles.
Response: referred to Powys PSB Scrutiny Committee
PSBs take the opportunity to discharge other plan and strategy obligations through the Local Wellbeing Plan
Response: already being implemented as part of the delivery plans and actions for Steps 5, 10 and 11.
Arising out of the discussions it was agreed to write to Welsh Government to seek financial support for the PSB and to check if Huw Lewis, who was the new WG lead on Step 7, was also the statutory Welsh Government invitee on the PSB.
Since the last meetingdiscussions had taken place between members of the One Voice Wales Executive Board and Powys County Council officers to consider how best to ensure a One Voice Wales representative could represent all the Town and Community Councils in Powys and to provide clarity about what being a member of the PSB would involve. As a result of those discussionsit was proposed that one member of the One Voice Wales Executive Board attend PSB meetings to represent Town and Community Councils in Powys, based on the membership of the PSB being shared by one member from Montgomeryshire and one member from Brecon and Radnorshire, attending meetings on an alternate basis. Councillor Derrick Pugh was the representative for Montgomeryshire.
The proposal was agreed and the Chair formally welcomed Councillor Pugh to the Board.
Chief Inspector Mark McSweeney was unable to be present so this item was deferred to the next meeting.
Dr Mark Wright gave a presentation on Employer Supported Policing highlighting the benefits for employers and employees. He would welcome the opportunity to discuss this with representatives of the partner organisations. PCC had just signed up for the scheme.
Julian Atkins gave an update and would provide a further update at the PSB Scrutiny Committee in January. Every organisation was using their own reporting mechanism. Resourcing remained an issue and was a barrier to progress.
The BBNPA had entered into a delivery agreement with Welsh Government for the preparation of a replacement development plan for 2018-2033. The BBNPA was planning for population growth in the period of between 2,500 and 2,750 which would be mostly facilitated by building homes on brown field sites coming on stream in Brecon. This projection was contrary to WG projections and the BBNPA wanted partners to be aware for their own purposes when planning services. It was important that partners used consistent forecasts. It was noted that the local government funding formula was based on population estimates and that a higher population growth figure would be beneficial. Officers confirmed that a refresh of the population assessment was due in 2020.
Delivery Plans and progress updates
Work had been on hold during the summer pending a review of membership and the phase 1 draft of the Mid Wales Area Statement. The Area Statement would link closely with the PSB environment strategy and had been developed following extensive stakeholder engagement.
PCC had launched its digital strategy having secured Welsh Government funding. The Info bank had also been recently launched. Diane Reynolds and Carl Cooper would discuss 3rd sector involvement outside the meeting.
Steps 9 & 10
An update report had been circulated and a further update would be provided at the next meeting.
To approve the minutes of the previous meeting held 19th September 2019 and consider any matters arising.
The minutes of the last meeting held on 19th September 2019 were agreed as a correct record.
To consider any matters of urgency as agreed in advance with the Chair.
(i) Scrutiny views on the extent to which the Annual Report was publicised
(ii) For information: Mid & West Wales Draft Corporate Plan 2020-2025
Step leads were asked to give some thought to the format of the next annual report. Some had liked the Youtube format used for the last report, while others would have preferred a written report.
Ifan Charles reported that Dyfed Powys Police and Crime Commissioner had allocated £10k each for Brecknockshire, Montgomeryshire and Radnorshire Community Steering Groups to allocate to local groups.
19 March 2.00 p.m.
25 June 10.00 a.m.
25 September 10.00 a.m.
17 December 10.00 a.m.
Agree a date for WPDG meeting (March 2020) for Step leads to consider development of Annual Report
Presentation from DWP
Presentation from Vanessa Mallinson Hafren Dyfrdwy
Step and delivery plan updates for Steps 2, 3, 6, 5/11/12
The dates of the meetings in 2020 were noted. Y Gaer was suggested as a venue for one of the meetings.