Agenda and minutes

To welcome attendees and receive any apologies.

The Chair welcomed Caroline Turner the new Chief Executive of Powys County Council, Vanessa Young, who had just taken up the post of Corporate Director  Transformation at PCC and Iwan Cray from Mid and West Wales Fire and Rescue Service.

Apologies for absence were received from County Councillor Rowland Rees Evans, Alan Sherman (MWWFRS) and Carl Cooper PAVO.

Presentation by Carol Shillabeer.

Carol Shillabeer gave a presentation on the North Powys Wellbeing Programme. The project would bring together health, care and schools on a multi-agency wellbeing campus in Newtown. The project was looking to test new ways of working and was about integrating rather than just co-locating services. A business case had been submitted to Welsh Government and a decision on funding was awaited.

Further details were provided in the documentation for Steps 11 and 12. 

Presentation by Emma Palmer.

Emma Palmer and Diane Reynolds gave a presentation on Step 4, Improving the digital infrastructure for Powys. They were seeking to gauge the appetite for a joint digital strategy. PSB discussed and agreed a number of themes; supporting vulnerable people through data sharing, environmental remote sensing which Julian Atkins offered to assist on and improving the digital infrastructure. 

To approve the minutes of the previous meeting held 13^th December 2018  and consider any matters arising.

To consider any matters arising from the workshop session held on 28^th January 2019.

The Chair was authorised to sign the minutes of the last meeting held on 13 December 2018 as a correct record.

It was noted that Prys Davies who had been the Welsh Government’s representative on the PSB was joining NRW and it was agreed to send him a letter thanking him for his contribution to the PSB. HD was asked to establish who Welsh Government would be sending to PSB in future.

To share, critique and adopt the Wellbeing Step Delivery Plans as well as raise any issues.

PSB discussed whether all of the steps needed to be delivered at the same time or if efforts should be concentrated on delivering a smaller number. It was agreed that EP would programme plan the steps so they were phased without overlapping.

The delivery plans were agreed for inclusion in the annual report.

To agree the format and timeline for the annual report.

The annual report had to be published by 3 July. The annual report needed to focus on what had been achieved in the last 12 months and what was happening next. HD confirmed that publication could be on partner bodies websites and that it could be in be in a digital/video format.

EP offered to take the lead on producing the annual report in a common format if colleagues submitted details for the steps they were leading on. PSB would look at the content at its next meeting on 6 June. It was suggested that it could be publicised alongside the launch of the Growth Deal at the Royal Welsh Show and the Future Generation Commissioner invited. 

To review and agree the revised Terms of Reference.

The PSB terms of reference were considered. It was agreed to list members by post rather than name and to amend section 19.1 to say

“The work of the Powys PSB will have due regard to legislation including the following:”

 Subject to these amendments the PSB Terms of Reference were approved.

Presentation by Sarah Page.

Sarah Page gave a presentation on plans to develop a joint services hub in Brecon for the Council, Brecon Beacons National Park Authority, Ambulance Service, Brecon Mountain Rescue and Dyfed-Powys Police. The outline business case would be considered by PCC Cabinet on 21 May and the police would need to know by then what option the Council would proceed with otherwise they would have to proceed with plans for their own building. CS noted that if the Penlan site was developed it would be adjacent to, and connect well, with the War Memorial hospital site. PSB also discussed the possibility of co-locating Probation on the site and establish a Multi-Agency Safeguarding Hub. Sarah Page agreed to follow up on this point. 

There was agreement that the project should be overseen by the PSB. 

An opportunity for members to feedback from the joint PSB/RPB conference and the event held in the morning in Merthyr Tydfil.

The Chair reported back on the PSB training event she had attended in Merthyr Tydfil in the morning. Carol Shillabeer and Kevin Jones reported back on the conference held in Cardiff the previous week to discuss RPB/PSB relationships.

Carol Shillabeer as the officer responsible for the roll out of WCISS in Wales offered to respond the Scrutiny questions. It was noted that the questions would have been better directed to the RPB as the PSB was not responsible for the implementation on WCCIS. HD would raise this with the Scrutiny Manager at PCC.

To consider any matters of urgency as agreed in advance with the Chair.

The Chair noted that Kevin Jones was attending his final meeting of the Powys PSB and thanked him for all his support.

6^th June – PAVO offices, Llandrindod Wells

19^th September – Brecon Beacons National Park Offices, Brecon

19^th December – Llandrindod Wells Fire Station

The dates of meetings in 2019 were noted.

The correspondence was noted.

https://sway.office.com/zcPl2v4hvQe6GIc0?ref=email&loc=play

https://sway.office.com/aorzugLXllSe5YIB?ref=email&loc=play

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