Agenda and minutes

Venue: Committee Room A - County Hall, Llandrindod Wells, Powys. View directions

Contact: Stephen Boyd  01597 826374

Items
No. Item

1.

Apologies

To receive any apologies for absence.

2.

Declarations of Interest

To receive any declarations of interest.

Minutes:

There were no declarations of interest reported.

3.

Minutes pdf icon PDF 134 KB

To authorise the Chair to sign the minutes of the meetings held on 5th October and 5th November 2018 and 16th May 2019 as correct records.

Additional documents:

Minutes:

The Chair was authorised to sign the minutes of the meetings held on 5th October 2018, 5th November 2018 and 16th May 2019 as correct records. 

4.

Sub-Committee Minutes pdf icon PDF 85 KB

To authorise the Chair to sign the minutes of the following Sub-Committees:

 

21st November 2018            Shortlisting Sub-Committee

11th December 2018            Appointments Sub-Committee

10th January 2019                Shortlisting Sub-Committee

14th January 2019                Shortlisting Sub-Committee

15th January 2019                Shortlisting Sub-Committee

21st January 2019                Shortlisting Sub-Committee

4th February 2019                Appointments Sub-Committee

5th February 2019                Appointments Sub-Committee

6th February 2019                Appointments Sub-Committee

3rd April 2019                        Shortlisting Sub-Committee

15th April 2019                      Appointments Sub-Committee

Additional documents:

Minutes:

The Chair was authorised to  sign  the  minutes  of  the  following  Sub-Committees ascorrect records:

21st November 2018           Shortlisting Sub-Committee

11th December 2018           Appointments Sub-Committee 

10th January 2019               Shortlisting Sub-Committee

14th January 2019               Shortlisting Sub-Committee

15th January 2019               Shortlisting Sub-Committee

21st January 2019               Shortlisting Sub-Committee

4th February 2019               Appointments Sub-Committee

5th February 2019               Appointments Sub-Committee

6th February 2019               Appointments Sub-Committee 

3rd April 2019                       Shortlisting Sub-Committee

15th April 2019                     Appointments Sub-Committee

5.

Aspirations for the Workforce pdf icon PDF 222 KB

To consider a report by the Head of Workforce & Organisational Development.

Additional documents:

Minutes:

The Head of Workforce and OD presented his work plan. He explained that for the Council to best deliver its transformation programme it needed to ensure it had highly engaged employees who were clear about how they contribute to the Vision2025, the Council and their service’s priorities and plans.

 

The work plan was based on the following pillars:

 

·                Developing organisational agility

·                Developing our approach to leadership and management

·                Culture and engagement

·                Developing our capability and capacity

·                Improving and transforming the Council

·                Developing further our health and wellbeing offer

 

The plan was supported by a Workforce Board comprising representatives from all service areas and the trade unions. In addition, workshops had been held with staff around the county and quarterly staff surveys will help to track staff morale. 

 

Members discussed the role of managers in ensuring that staff were engaged and the Head of Workforce and OD explained that managers would be equipped with the skills to manage staff more effectively and to make better use of performance management. Those who did not will need to be held to account for their performance. Members asked for an update at the next meeting on the percentage of staff appraisals being completed.

 

 

6.

Sickness absence update pdf icon PDF 261 KB

To receive an update on sickness levels.

Minutes:

The Committee received details of the sickness absence rates for the Council.  The statistics for 2018/19 was 9.16 average days lost per FTE. This was an improvement on the previous year with a reduction of 0.19 days lost per FTE, which represented a 2.03% improvement. Powys had the third lowest sickness absence rate per FTE for the previous financial year and was in the top quartile for the 2 preceding years, when comparing against all other Welsh Local Authorities.

 

The Committee asked for a further report to the next meeting giving a breakdown of long-term and short-term sickness and identifying any service that needed to be looked at in more detail.

 

7.

Employment and case law update pdf icon PDF 137 KB

To receive an update on employment law.

Minutes:

The Professional Lead – Legal gave an update on a number of recent employment law cases.

8.

Occupational Health tender

Oral update from the Head of Workforce and Organisational Development.

Minutes:

The Committee was advised that tenders had been invited for the occupational health service for the council. The Head of Workforce and OD also advised that the counselling service for staff will be moving to an employee assistance programme, which will include a staffed 24/7 helpline which acted as a triage service referring staff on for either phone or face to face counselling sessions as required. He confirmed that the service would be publicised and said he would look into making it available to councillors.