Venue: Committee Room A - County Hall, Llandrindod Wells, Powys. View directions
Contact: Stephen Boyd 01597 826374
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Apologies To receive apologies for absence. Minutes: Apologies for absence were received from County Councillors PJ Ashton, JC Holmes, DC Jones, PE Lewis, JG Morris and JG Shearer.
There was disappointment at the low level of attendance and the Chair was asked to write to members of the Committee to urge them to attend the next meeting. |
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To authorise the Chair to sign the minutes of the last meeting held on 7th October 2016 as a correct record. Minutes: The Chair was authorised to sign the minutes of the last meeting held on 7th October 2016 as a correct record. |
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Declarations of Interest To receive any declarations of interest. Minutes: There were no declarations of interest reported. |
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Presentation on Workforce Data Presentation by the Joint Director Workforce and Organisation Development. Minutes: The Committee received the workforce planning report including details on staffing levels, annual turnover, recruitment, the pay bill, personal development reviews and travel costs as of 31st October 2016. The Joint Director Workforce and Organisation Development explained that as services reduced staffing levels it was essential that they had access to this information so they could plan services within the finance available and keep track of costs such as the amount of agency staff employed.
The information would be provided monthly to the Chief Executive’s Management Team and Members agreed that it would be useful for the Committee to receive this information at the quarterly meetings. The Joint Director reported that Management Team had agreed to introduce a scrutiny process when vacancies arose questioning whether posts needed to be filled, if it required someone with qualifications, whether it could be filled by an apprentice or redeployed member of staff.
The Joint Director Workforce and Organisation Development agreed to provide the following reports for the meeting in February 2017:
Recruiting & Retaining Our Own Talent and Skills (RROOTS) project Details of the agency staff employed and the length of time they were employed. Information on recruitment including details on areas of the county where it is difficult to recruit to Level of usage of the video conference equipment.
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Presentation on Sickness Absence Presentation by the HR Business Partner. Minutes: The Committee received details of sickness absence levels. Levels had fallen from 9.1 days per employee per year in 2012/13 to 7.4 days in 2014/15. Levels for 2015/16 were at 9.3 but it was believed that there was an element of double counting in these figures as staff moved between services during restructuring. The Committee was also shown the new online staff information system for managers to help them manage staff absences. This showed that 7.13% of staff had taken sick leave in November which the Committee thought was very high. Officers confirmed that the HR team was working closely with managers to help them manage sickness levels. The Committee asked for an update every six months.
The Committee noted the importance of knowing the establishment of each service so that they were able to build in head room to cover sickness and annual leave.
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Presentation on Case Load Data Presentation by the HR Business Partner. Minutes: The Committee was advised that the caseload of appeals and grievance hearings was well down on previous levels. The Committee repeated its call for updates on whether the recommendations made by Appeals and Grievance Panels were subsequently actioned. |
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Exempt Items The Monitoring Officer has determined that category 1 of the Access to Information Procedure Rules applies to the following item. His view on the public interest test (having taken account of the provisions of Rule 11.8 of the Council’s Access to Information Rules) was that to make this information public would disclose personal data relating to an individual in contravention of the principles of the Data Protection Act. Because of this and since there did not appear to be an overwhelming public interest requiring the disclosure of personal data he felt that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Members are asked to consider these factors when determining the public interest test, which they must decide when considering excluding the public from this part of the meeting.
Minutes: RESOLVED to exclude the public for the following item of business on the grounds that there would be disclosure to them of exempt information under category 1 of The Local Authorities (Access to Information) (Variation) (Wales) Order 2007).
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Appointment of Head of Service To consider a report by the Strategic Director – Place. Minutes: The Strategic Director Place set out the reasons for his recommendation that the Leisure and Recreation Service Manager be appointed to the post of Head of Leisure and Recreation and answered questions from the Committee.
The Committee asked for a report on the span of control and management tree for the Council for the meeting in February 2017. |