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Apologies for Absence To receive apologies for absence. Minutes: Apologies for absence were received from County Councillors S Hayes, K Silk, E Vaughan and S Williams.
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Minutes of Previous Meetings PDF 290 KB To authorise the Chair to sign the minutes of the meetings held on 18 March 2020 and 19 October 2020 as correct records.
Additional documents: Minutes: The Chair was authorised to sign the minutes of the meetings held on 18 March 2020 and 19 October 2020 as correct records.
In response to a question, the Head of Democratic Services advised that a recommendation from the 19 October 2020 minutes had been referred back to the Committee, by County Council, for further consideration. This was recommendation (ii) under Item 4 - 1 Speaking at Council meetings and this would need to be considered at the next Committee meeting.
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Declarations of Interest To receive and consider declarations of interests from Members relating to items to be considered on the agenda. Minutes: There were no declarations of interest.
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To consider the report of the Head of Legal and Democratic Services.
Additional documents:
Minutes: The Committee considered the report regarding proposed changes to the Constitution.
Title of the Economy, Residents, Communities and Governance Scrutiny Committee The Committee noted that the Audit Committee is now titled the Governance and Audit Committee as required by Local Government and Elections (Wales) Act 2021. The Head of Legal and Democratic Services confirmed that this minor change had already been made, with the agreement of the relevant Chairs and that members had been advised of this. As a result, it is recommended that “Governance” is taken out of the title of the existing Economy, Residents, Communities and Governance Scrutiny Committee.
The Membership of Scrutiny Committees The Committee noted that the membership of the two scrutiny committees, as detailed in the report, is currently 14 which includes independent members. Concerns have been raised that this means that the number of democratically elected members is reduced.
It was noted that a Non-Voting Co-optee for crime and disorder has not been appointed for some time to the Economy, Residents, Communities and Governance Scrutiny Committee (Economy, Residents, and Communities Scrutiny Committee). The Head of Legal and Democratic Services advised that a representative has been sought from the Dyfed Powys Police Crime Panel and a representative will be sought again.
It was moved and duly seconded to recommend to County Council to amend the membership of the Scrutiny Committees as detailed in the report.
Amendments to the Provision of Notices, Summons, Agendas, Decisions and Retention of Documents The Committee noted the changes which Councils are required to make as a result of the Local Government and Elections (Wales) Act 2021 (the 2021 Act) changes to Local Authorities (Executive Arrangements) (Decisions, Documents and ... view the full minutes text for item 4. |
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To consider the report, which the Chair agreed to add to the agenda. Minutes: The Committee received the report regarding the changes to the Regulations in respect of Family Absences for members.
The Committee noted that at the last Council meeting it was agreed that the Committee would review how motions agreed by Council are dealt with and the impact of these on the Council. The Head of Legal and Democratic Services advised that a tracker was being developed and a report would be brought to the next Committee for consideration.
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