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Apologies for Absence To receive apologies for absence. Minutes: Apologies for absence were received from County Councillors G. Bowker and D.G. Thomas.
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Minutes of Previous Meeting PDF 59 KB To authorise the Chair to sign the minutes of the previous meeting of the Committee held on 14th January, 2016 as a correct record. Minutes: The Chair was authorised to the sign as a correct record the minutes of the meeting held on 14th January, 2016 as a correct record.
The following was noted: · Candidate information, Councillor Information pack and Induction Programme – in respect of the Candidate information it was noted that Councillors K. Roberts-Jones and G.J. Bowker had provided a councillor’s perspective in respect of a councillor in a rural area and a councillor appointed at the 2012 election. · Training provided to school governors on safeguarding – details of this training had been forwarded to the safeguarding officers to review and advise as to whether attendance at the latter could count towards councillor development on this topic.
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Declarations of Interest To receive and consider declarations of interests from Members relating to items to be considered on the agenda. Minutes: There were no declarations of interest.
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Matters relating to Democratic Services Issues PDF 55 KB Additional documents:
Minutes: The Committee considered the report from the Head of Democratic Services [copy filed with the minutes.]
1. Constitution
Members considered amendments to the following sections of the Constitution: Section 5 – The Cabinet Section 7 – Scrutiny Committees Section 9 – Regulatory Committees – it was noted that the Portfolio Holder for Finance had enquired, the previous day, whether this Portfolio Holder should be a member of the Pensions & Investment Committee in addition to the current Cabinet membership. Officers were reviewing this and it was agreed to approve the changes as detailed in Section 9 and consider any further changes as appropriate in the future. Section 10 – Joint Committees Section 13 – Responsibility for Functions Section 14 – Access to Information Procedure Rules Section 16 – Financial Procedure Rules Section 19 – Planning Protocol
Section 4 – Full Council – the Committee considered the proposed procedures to consider an amendment to the original substantive motion in the event that a closure motion is moved and seconded. The principle of allowing a member to propose an amendment was agreed. Officers were requested to draft the Rule for inclusion in the Constitution (copy set out in the paragraph below), for circulation to the Committee for approval prior to its consideration by the Council.
4.54.8 in the event that a closure motion under Rule 4.54.1 to 4.54.4 is moved and seconded, the following procedure will apply in the order set out below: 4.54.8.1 the closure motion will be voted upon without further debate; 4.54.8.2 if an amendment has been moved and seconded before a closure motion has been passed by Full Council, that amendment must be discussed immediately but will be subject to the following restrictions: · The debate on the amendment cannot exceed a maximum of 30 minutes in total, save for the exercising of the Chair’s discretion. · the proposer will have a maximum of 5 minutes to speak on the amendment; · the relevant Portfolio Holder(s) will have a maximum of 5 minutes to speak on the amendment; · the seconder and all other speakers will have a maximum of 3 minutes to speak on the amendment; 4.54.8.3 Full Council will vote on the proposed amendment debated under Rule 4.54.8.2 above. 4.54.8.4 a single new amendment to the substantive motion (as amended if appropriate) will be allowed if properly seconded, but will be subject to the following restrictions:
· the first new amendment proposed and seconded will be considered and no further proposed amendments will be considered; · The debate on the new amendment cannot exceed a maximum of 30 minutes in total, save for the exercising of the Chair’s discretion. · the proposer will have a maximum of 5 minutes to speak on the new amendment; · the relevant Portfolio Holder will have a maximum of 5 minutes to speak on the new amendment; · the seconder and all other speakers will have a maximum of 3 minutes to speak on the new amendment; 4.54.8.5 the new amendment proposed in accordance with Rule 5.54.8.4 will be voted ... view the full minutes text for item DSC10 - 2016 |
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Member Development Working Group PDF 66 KB To receive the notes of the Member Development Working Group held on 6th November, 2015 and 15th January, 2016. Additional documents: Minutes: The Committee received the notes of the Member Development Working Group held on 6th November, 2015 and 15th January, 2016.
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To receive the notes of the Joint Chairs and Vice Chairs Steering Group meetings held on 20th November, 2015 and 22nd January, 2016. Additional documents: Minutes: The Committee received the notes of the Joint Chairs and Vice Chairs Steering Group held on 20th November, 2015 and 22nd January, 2016.
With the agreement of the Chair the following information was provided by the Head of Democratic Services: · Recordings of the Council’s webcasts are kept on the Council’s website for a period of six months and then archived. The recent webcasts of the schools and budget debates had been taken off the website. He explained that due to changes in the operating system the webcasts had been taken off in error. As soon as officers were aware of this the webcasts had been uploaded again.
The Committee agreed that the scheduled meeting on 19th April, 2016 would be cancelled.
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