• Calendar
  • Committees
  • Decisions
  • Library
  • Meetings
  • Outside bodies
  • Parish councils
  • Search documents
  • Subscribe to updates
  • Your councillors
  • What's new
  • Agenda and minutes

    Cabinet
    Tuesday, 18th December, 2018 10.30 am

    • Attendance details
    • Agenda frontsheet pdf icon PDF 65 KB
    • Agenda reports pack
    • Supplementary Agenda pdf icon PDF 148 KB
    • Printed minutes pdf icon PDF 73 KB

    Venue: Council Chamber - County Hall, Llandrindod Wells, Powys

    Contact: Stephen Boyd  01597 826374

    Items
    No. Item

    1.

    Apologies

    To receive apologies for absence.

    Minutes:

    Apologies for absence were received from County Councillor James Evans.

    2.

    Minutes pdf icon PDF 78 KB

    To authorise the Chair to sign the minutes of the last meeting held on 28 November 2018 as a correct record.

    Minutes:

    The Leader was authorised to sign the minutes of the last meeting held on 28th November 2018 as a correct record.

    3.

    Declarations of Interest

    To receive any declarations of interest from Members relating to items to be considered on the agenda.

    Minutes:

    There were no declarations reported.

    4.

    Performance Report Quarter 2 2018-19 pdf icon PDF 117 KB

    To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport.

    Additional documents:

    • Top 20 monitoring tracker 2018-19 Q2 Appendix A final v2.1 , item 4. pdf icon PDF 239 KB
    • Vision 2025 - CIP - Update 2018-19 Q2 Appendix B final v2.1 , item 4. pdf icon PDF 529 KB
    • Vision 2025 - CIP - Exceptions Report 2018-19 Q2 Appendix C final v2.1 , item 4. pdf icon PDF 537 KB

    Minutes:

    Cabinet considered an update for Quarter 2 of 2018-19 on the top 20 Performance Indicators, the Corporate Improvement Plan and the 2017-18 end of year data for the 26 Public Accountability Measures. The report set out remedial actions for those indicators which were red or amber. Cabinet was provided with an explanation for the decline in the percentage of municipal waste recycled. In order to achieve the 64% recycling target for 2019/20, further measures would need to be implemented to get more recycling material from the kerbside. The opening of the new household waste recycling centre in Newtown would also help in this regard.

     

    Cabinet noted that although the proportion of spend with Powys based suppliers had not increased in percentage terms due to the large capital spends on new schools, an additional £10m had been spent with Powys suppliers. The Portfolio Holder for Young People advised that there had been a significant improvement in the performance in Children’s Services and she thanked the staff.

     

    RESOLVED

    Reason for Decision:

    That the remedial actions set out in 2.2 and 3.3 of the report are approved and resources allocated to complete them.

     

    To ensure the council can provide appropriate and timely reporting against the CIP and Top 20 PIs.

     

     

     

     

    5.

    Quality Assurance Report Quarter 2 2018-19 pdf icon PDF 67 KB

    To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport.

    Additional documents:

    • Appendix A - Proposed QA Monitoring Tracker , item 5. pdf icon PDF 41 KB

    Minutes:

    Cabinet considered a new method for co-ordinating and reporting quality assurance reflecting the Signs of Safety approach adopted by Children’s Services. 

     

    RESOLVED

    Reason for Decision:

    That Cabinet approves the proposed method of monitoring and reporting QA information.

    To triangulate performance information, and increase the ability to drive forward transformational change.

     

    County Councillor Phyl Davies joined the meeting at 10.46 a.m.

    6.

    Corporate Risk Register Report Quarter 2 2018/19 pdf icon PDF 70 KB

    To consider a report by the Leader, County Councillor Rosemarie Harris.

    Additional documents:

    • Appendix A - Risk Register , item 6. pdf icon PDF 136 KB

    Minutes:

    Cabinet was advised that following a review of the risk register by the Leader and the Acting Corporate Policy, Assurance and Inspection officer it was proposed to de-escalate a number of risks to service level and re-brand the corporate risk register as the ‘strategic risk register’.  This should provide greater clarity, and ensure that only risks which will have a strategic impact, or which require strategic input to mitigate, would be escalated to the strategic risk register.

     

    RESOLVED

    Reason for Decision:

    That Cabinet approves the risks proposed for de-escalation to service level.

    To ensure a fit-for-purpose corporate risk register, which is able to ensure the adequate management of risk, and safeguard the Council.

    That Cabinet approves the re-branding of the corporate risk register to the ‘strategic risk register’.

    To provide greater clarity of the risks which should be escalated from service level, and ensure that the corporate / strategic risk register remains focussed and fit-for-purpose.

     

    7.

    Various Property related Issues at Hay-on-Wye

    To consider a report by County Councillor Phyl Davies, Portfolio Holder for Highways, Recycling and Assets.

    Additional documents:

    • Hay Property Report , item 7. pdf icon PDF 78 KB

    Minutes:

    Cabinet considered proposals in respect of the Toilets at Oxford Road and the Clock Tower, Broad Street, Hay Recreation ground and sports pavilion and the Rural District Council offices in Broad Street. Cabinet also considered the letter received from Hay-on-Wye Town Council.

     

    RESOLVED:

    Reason for Decision:

    1.      To accept and approve the proposals set out in paragraphs

    2.3; 3.3 and 4.3 of the report.

     

    2.     To instruct the Strategic Property Team and the Solicitor to the Council to implement recommendation 1 above at the earliest opportunity.

    To finalise the longstanding  property issues in Hay  and to allow the Council to deal with its property assets in Hay on Wye on a more strategic basis.

     

    The Portfolio Holder for Highways, Recycling and Assets thanked the officers involved.

    8.

    Improvement and Assurance Board Minutes pdf icon PDF 393 KB

    To receive the minutes of the Improvement and Assurance Board meeting held on 31 October 2018.

    Minutes:

    Cabinet received the minutes of the Improvement and Assurance Board meeting held on 31st October 2018.

    9.

    Correspondence

    To receive such correspondence as in the opinion of the Leader is of such urgency as to warrant consideration.

    Minutes:

    There were no items of correspondence.

    10.

    Delegated Decisions Taken Since the Last Meeting pdf icon PDF 31 KB

    To note the delegated decisions taken since the last meeting.

    Minutes:

    Cabinet noted details of delegated decisions taken since the last meeting.

    11.

    Forward Work Programme pdf icon PDF 89 KB

    To consider the Cabinet forward work programme.

    Minutes:

    The forward work programme was noted.

    12.

    Exempt Items

    The Monitoring Officer has determined that category 3 of the Access to Information Procedure Rules applies to the following items. His view on the public interest test (having taken account of the provisions of Rule 14.8 of the Council's Access to Information Rules) was that to make this information public would disclose information relating to the financial or business affairs of any particular person (including the authority holding that information).

     

    These factors in his view outweigh the public interest in disclosing this information. Members are asked to consider these factors when determining the public interest test, which they must decide when considering excluding the public from this part of the meeting.

     

    Minutes:

    RESOLVED to exclude the public for the following item of business on the grounds that there would be disclosure to them of exempt information under category 3 of The Local Authorities (Access to Information) (Variation) (Wales) Order 2007).

     

    13.

    North Office Review

    • View the reasons why item 13. is restricted

    To consider a report by County Councillor Phyl Davies, Portfolio Holder for Highways, Recycling and Assets.

    Additional documents:

    • Restricted enclosure 18 View the reasons why document 13./2 is restricted
    • Restricted enclosure 19 View the reasons why document 13./3 is restricted
    • Restricted enclosure 20 View the reasons why document 13./4 is restricted
    • Restricted enclosure 21 View the reasons why document 13./5 is restricted

    Minutes:

    Cabinet considered proposals for the relocation of services currently located at Neuadd Maldwyn to premises in Newtown. The proposals followed consultation with managers of services with significant numbers of staff based in Neuadd Maldwyn, and would be subject to formal consultation with affected staff. Proposals in respect of the co-location of the library and museum would be coming forward in a separate report once the responses to the public consultation had been analysed.

     

    County Councillor Graham Breeze and Phil Pritchard spoke as local members. The Portfolio Holder for Young People and Culture agreed to arrange for Councillors Breeze and Pritchard to be briefed on staffing issues regarding the co-location.

     

    Officers were thanked for their work on this project.

     

    RESOLVED

    Reason for Decision

    1.     That the recommendations in the report be approved.

    As set out in the report.

    2.     That the report remain confidential until formal consultation with staff has commenced.

    Staff are affected by the proposals.