Venue: Council Chamber - County Hall, Llandrindod Wells, Powys
Contact: Stephen Boyd 01597 826374
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Apologies To receive apologies for absence. Minutes: All members of the Cabinet were present. |
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To authorise the Leader to sign the minutes of the meetings held on 9th and 16th October 2018 as correct records. Additional documents: Minutes: The Leader was authorised to sign the minutes of the Cabinet meetings held on 9th and 16th October 2018 as correct records. |
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Declarations of Interest To receive any declarations of interest from Members relating to items to be considered on the agenda. Minutes: There were no declarations of interest reported. |
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Financial Overview and Forecast as at 30th September 2018 PDF 222 KB To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport. Additional documents: Minutes: The Portfolio Holder for Finance, Countryside and Transport reported on the budget position as at 30th September 2018. On the basis of expected savings delivery and capitalisation of transformation costs, the projected position was an overspend of £3.8m against the approved budget. 42% of the total £12.296m savings required had been made, with £7.171m yet to be achieved. Responding to the report of the Joint Audit Committee/Finance Scrutiny Panel, the Portfolio Holder advised that budget process would address unachieved savings, some of which dated back to 2015/16 by removing £3.9m from the base budget although this would add to the budget gap for 2019/20. As part of the budget process a Panel comprising the Leader, Portfolio Holder for Finance, Deputy Chief Executive and Head of Financial Services would examine savings proposals to ensure that that they were supported with a robust business case and delivery plan. He also advised that a policy on the use of capital receipts was being considered in the Medium Term Financial Strategy.
The Chair of the Audit Committee highlighted the areas of concern that the Joint Audit Committee / Finance Scrutiny Panel had with the budget outturn report. The Panel was concerned that there was reliance on windfalls to balance the budget at year end and wanted to see a policy on capital disposals and better business cases for transformational projects and savings proposals. The Audit Committee and Finance Scrutiny Panel remained concerned at the overspend in Children’s Services and at the state of schools delegated budgets. Councillor Morris noted that the example of Adult Social Care gave reassurance that overspending in services could be turned around.
The Portfolio Holder for Learning and Welsh Language agreed to provide a report on the current state of schools finances. She advised that the Schools Service was looking to improve schools’ financial resilience by reviewing the schools funding formula review and evaluating the effectiveness of cluster financial managers.
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Capital Programme Update for the period to 30th September 2018 PDF 135 KB To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport.
Minutes: Cabinet received the capital programme update. The report also contained a number of requests for virements. The Portfolio Holder for Learning and Welsh Language advised that the 21st century schools projects for Welshpool Church in Wales School, Brecon High School and Ysgol Bro Hyddgen were all proceeding on time and in budget.
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Homelessness Review & Strategy PDF 93 KB To consider a report by County Councillor James Evans, Portfolio Holder for Corporate Governance, Housing and Public Protection.
Additional documents:
Minutes: Cabinet considered the Homelessness Strategy. In presenting the report the Portfolio Holder for Corporate Governance, Housing and Public Protection thanked officers for their work and acknowledged the contribution of Scrutiny, in particular County Councillor Jackie Charlton. Responding to Members’ questions the Head of Housing confirmed that the service was mindful of those living in caravans and he undertook to provide members with details of the numbers of homeless ex-servicemen in the county. The Leader reported that Powys was the only county in Wales that did not benefit from having a Welsh Government funded officer working with ex-servicemen. She was lobbying with WLGA support to address this situation.
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Principles of Corporate Landlord PDF 88 KB To consider a report by County Councillor Cllr Phyl Davies, Portfolio Holder for Highways Recycling and Assets. Minutes: Cabinet considered a proposal to investigate the feasibility of the council centralising in one department the management of PCC assets and the associated budgets to ensure that the maintenance of the assets were managed in a consistent, centralised, programmed manner. The property team would explore the advantages and disadvantages of a Corporate Landlord within approximately 3 months, and report back to Cabinet with an action plan.
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Local Authority Lottery PDF 123 KB To consider a report by the Leader, County Councillor Rosemarie Harris. Minutes: This item was deferred. |
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Review of Farms Policy PDF 92 KB To consider a report by the Leader, County Councillor Rosemarie Harris. Additional documents:
Minutes: This item was deferred.
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Communications Plan Minutes: The Portfolio Holder for Corporate Governance, Housing and Public Protection updated Cabinet on the Communications Plan. |
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Correspondence To receive such correspondence as in the opinion of the Leader is of such urgency as to warrant consideration. Minutes: There were no items of correspondence. |
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Delegated Decisions Taken Since the Last Meeting PDF 40 KB To note the delegated decisions taken since the last meeting. Minutes: Cabinet received details of delegated decisions taken since the last meeting. |
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Forward Work Programme PDF 89 KB To consider the Cabinet forward work programme. Minutes: Cabinet received the forward work programme. |
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Exempt Items The Monitoring Officer has determined that category 3 of the Access to Information Procedure Rules applies to the following items. His view on the public interest test (having taken account of the provisions of Rule 14.8 of the Council's Access to Information Rules) was that to make this information public would disclose information relating to the financial or business affairs of any particular person (including the authority holding that information).
These factors in his view outweigh the public interest in disclosing this information. Members are asked to consider these factors when determining the public interest test, which they must decide when considering excluding the public from this part of the meeting.
Minutes: The Leader advised that the following item had been deferred and that there was no need to pass the access to information resolution. |
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North Office Review To consider a report by County Councillor Phyl Davies, Portfolio Holder for Highways, Recycling and Assets.
Additional documents:
Minutes: This item was deferred. |