Venue: Council Chamber - County Hall, Llandrindod Wells, Powys
Contact: Stephen Boyd 01597 826374
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Apologies To receive apologies for absence. Minutes: There were no apologies for absence. |
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To authorise the Chair to sign the minutes of the last meeting held on 18 September 2018 as a correct record. Minutes: The Leader was authorised to sign the minutes of the last meeting held on 18th September 2018 as a correct record. |
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Declarations of interest To receive any declarations of interest from Members relating to items to be considered on the agenda. Minutes: There were no declarations of interest reported. |
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DRAFT Annual Performance Report 2017 - 18 PDF 85 KB To consider a report by the Leader, County Councillor Rosemarie Harris. Additional documents:
Minutes: Cabinet considered the draft Annual Performance Report for 2017-18. The report set out the Council’s performance during 2017-18 against delivering the Corporate Improvement Plan (2016 – 2020) priorities and met the Council’s reporting duties under the Well-being Act and the Local Government (Wales) Measure 2009. It aimed to provide a balanced and open account of performance.
The Chair of the Learning, Skills and Economy Scrutiny Committee expanded on the comments of the Joint Chairs that had considered the report. He confirmed that the Joint Chairs had found it to be a balanced and factual report and he commended officers for taking on board the comments from the Joint Chairs meeting. He suggested two further changes, the inclusion of a section on the Council’s preparations for Brexit and mention of the Level Two Plus results.
In connection with Brexit preparations, the Leader explained that the Council was working closely with the WLGA and that she had arranged for a briefing for Members on 7th November. She was content for a comment to be included in the draft to be considered by Council. The Portfolio Holder for Learning and Welsh Language also confirmed that she was happy for the Level Two Plus results to be referenced noting that Powys pupils had achieved the second best results in Wales.
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Green Waste Kerbside Collection PDF 109 KB To consider a report by County Councillor Phyl Davies, Portfolio Holder for Highways, Recycling and Assets. Additional documents:
Minutes: Cabinet considered proposals to introduce a green waste collection service to all households on a chargeable basis. This would be on the basis of an annual charge (typically £35 per year) for a 240 litre wheeled bin collected fortnightly. It was further proposed that the green waste banks at Community Recycling (Bring) Sites are removed. Cabinet was advised that these were unique to Powys as all other authorities only provide facilities at manned Household Waste Recycling Centres and that they were subject to considerable abuse.
It was estimated that the introduction of a collection service and the removal of the green waste banks at bring sites would achieve savings of £280k and that there would be a slight increase in overall green tonnage collected which would help the Council reach the Welsh Government Statutory Recycling Targets.
Cabinet noted that the proposal had generated significant comment from those areas with Community Recycling Sites but that not every community had access to these sites although everyone contributed through their council tax. It was proposed to go out to consultation on the implementation of the service in November.
The Chair of the Learning, Skills and Economy Committee commended the Portfolio Holder and officers who had come to the committee with a detailed series of options. He felt that there were are number of issues which required further work such as the size of bins and the frequency of collections but that it was the right time to go out to consultation as this would help answer these questions.
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Schools Asset Management Plan (SAMP) 2018 -2024 PDF 97 KB To consider a report by County Councillor Myfanwy Alexander, Portfolio Holder for Learning and Welsh Language.
Additional documents:
Minutes: Cabinet considered a new Schools Asset Management Plan (SAMP) for implementation from 2018 – 2024. The SAMP set out the Council’s approach to developing and improving the school estate and provided a long-term approach for effectively developing and managing the schools estate in Powys, ensuring that it supports the ambition of the Council as outlined in Vision 2025 and the Schools Organisation Policy 2018.
The Council aimed to ensure that Powys had the right number of schools in the right place and in the right condition, for the current and future pupil population. The SAMP would provide transparency on schools spending.
The Chair of the Learning, Schools and Economy Scrutiny Committee thanked the Portfolio Holder and officers for taking on board their recommendations and incorporating them into the report. Scrutiny welcomed the scoring methodology which would give confidence that funding was being allocated fairly. The commitment to review the asset database by the end of January 2019 was also welcomed and he asked for a report back to confirm that it had been done.
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To consider a report by County Councillor Martin Weale, Portfolio Holder for Regeneration and Planning. Additional documents:
Minutes: Cabinet considered
(a) Supplementary Planning Guidance (SPG) prepared in support of the Powys Local Development Plan (LDP) for:
(b) The SPG Consultation Statement.
Cabinet discussed the issue of commuted sums from developers which it was recommended should be retained for 10 years. Officers confirmed that commuted sums had to be spent locally within the area impacted by a development. Officers also advised that because the county did not have the same infrastructure needs as an urban area planning obligations were used rather than community infrastructure levies. It was confirmed that the document addressed the impact of developments on the Welsh language.
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Financial Overview and Forecast as at 31st August 2018 PDF 213 KB To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport. Minutes: Cabinet considered the budget outturn for the period ended 31st August 2018. The Portfolio Holder advised that there had been no improvement in the financial position since the last report but that he expected to see the decisions taken at the previous meeting start to take effect by the time of the next report. He acknowledged the work being undertaken by Adult Social Care to address their budget. The Portfolio Holder for Learning and Welsh Language welcomed the 103.3k grant from the Regional Additional Learning Needs Transformation Grant, to support the implementation of the Additional Learning Needs and Education Tribunal (Wales) Act 2018 and the Welsh Government Transformation Programme.
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Capital Programme Update for the period to 31st August 2018 PDF 136 KB To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport.
Minutes: Cabinet received the capital programme update and considered a virement request to roll £175,000 into 2019-20 for work at County Hall to match the intended works schedule.The Portfolio Holder for Highways, Recycling and Assets explained that the refurbishment works underway in County Hall was to make sure the building was fit for purpose. The Portfolio Holder for Learning and Welsh Language advised that plans for Ysgol Maesydre would be made public shortly.
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Improvement and Assurance Board PDF 364 KB To receive the minutes of the meeting of the Improvement and Assurance Board held on 5th September 2018. Minutes: Cabinet received the minutes of the meeting of the Improvement and Assurance Board meeting held on 5th September 2018. |
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CORRESPONDENCE To receive such correspondence as in the opinion of the Leader is of such urgency as to warrant consideration. Minutes: Officers confirmed that a response would be sent be sent to Councillor Karl Lewis to the email he had sent on the Green Waste Kerbside Collection report. |
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Delegated Decisions taken since the last meeting PDF 37 KB To receive for information details of delegated decisions taken since the last meeting. Minutes: Cabinet received details of delegated decisions taken since the last meeting. |
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Forward Work Programme PDF 94 KB To note the forward work programme. Minutes: Cabinet noted details of the forward work programme. |