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Contact: Wyn Richards 01597 826375
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Apologies To receive apologies for absence. Minutes: An apology for absence was received from County Councillor C Walsh. |
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Declarations of Interest To receive declarations of interest from Members. Minutes: The Committee did not receive any declarations of interest from Members relating to items to be considered on the agenda. |
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To authorise the Chair to sign the minutes of the previous meeting. Minutes: The Chair was authorised to sign the minutes of the previous meeting, held on 10-02-2022, as a correct record.
Arising thereon:
Page 4 – There were a number of outcomes which were forwarded. There is a need for a separate meeting to review the Committee’s self assessment and develop an action plan.
Page 5 – 21st Century schools. The roadmap which the Committee has been expecting has not been submitted to the Committee to date as it is an important part of capital planning for the Council. There was also a need for a date to consider the clarification between Net Zero and Passive House development. This would be added to the Forward Work Programme.
In relation to the Strategic Asset Review, the Committee asked to see the outcome of the review as soon as possible. The Committee was advised that the review was ongoing although some elements of work had been completed. An update report was to be presented to the Cabinet which could also be considered by the Committee. This would be added to the forward work programme.
Page 6 – Insurance Policy arrangements – further to a request at the last meeting it was no longer necessary for SWAP to review these, but it is a matter which the committee needed to keep under review. Therefore, it was requested that it be added to the forward work programme for any clarification from officers.
Page 8 – The Capital Working Group will need to be established. Add to the forward work programme. At the last meeting it was agreed that membership of Working Groups would be based on the most appropriate Members for the roles following a skills audit of Members.
Page 8 – CIW (Care Inspectorate Wales) Report. The Committee was advised that a CIW improvement check took place on the week commencing 4th May, 2022. A draft report had been received. Once the final letter had been received from the CIW it could be shared with the Committee. Add to forward work programme.
The Chair indicated that she would like to see forward work programmes for the Committee, Working Groups and the Finance Panel so that the work could be co-ordinated and managed between the various bodies.
Outcomes:
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Strategic Risk Management - Quarter 4 PDF 271 KB To receive and consider the report of the Head of Finance. Additional documents:
Minutes: Documents Considered: · Report of the Head of Finance
Issues Discussed: · There are 15 risks on the Strategic Risk Register which are included in the report together with details of progress to give assurance that the mitigating actions are being undertaken and monitored. · 2 risks have been escalated or changed during Q4: · the impact of the Russian invasion and other market pressures due to price variations and inflation and cost rises. · Social Services – insufficient capacity to respond to the long term demands in Adults and Childrens Services. · The Council has an individual Covid-19 risk register. Some of these risks are being embedded in individual service risk registers as risks can be managed at a more operational level.
· Questions:
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SWAP Quarterly Report PDF 2 MB To receive and consider the SWAP Quarterly Report. Minutes: Documents Considered: · SWAP Quarterly Report
Issues Discussed: · The role of the Committee is to be assured that what Internal Audit is covering is appropriate, that work areas are linked to the key risks, objectives and financial security of the Council. This is also about providing the Committee with assurance that areas are being covered by either Internal Audit work or other assurance providers. · There are many sources from where the plan is drawn, including service and programme risk, work from other auditors / regulators. · Appendix A contains the work programme for Quarters 1 and 2 of the year.
· Questions:
Outcomes:
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To receive and consider the report of the Head of Finance. Minutes: Documents Considered: · Report of the Head of Finance
Issues Discussed: · The report provides advice and updates on the work and performance of the corporate fraud team. · The report also identifies any significant system weaknesses which have been identified. · The Committee will also be asked for comments regarding the team’s future work. The report also details improvement work which has been undertaken. · An e-learning training module on fraud management for officers and Members is being developed, to be implemented from Q3 which will be mandatory training. · SWAP has undertaken a fraud risk assessment, which is currently being analysed. Following this some detailed areas of work will be undertaken on key risk areas.
· Questions:
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Treasury Management Q4 - 2021-22 PDF 972 KB To receive and consider the report of the Cabinet Member for Finance and Corporate Transformation. Minutes: Documents Considered: · Report of the Cabinet Member for Finance and Corporate Transformation
Issues Discussed: · Questions:
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Monitor and Review Rising Energy Costs, Other Cost Implications and Supply Chain Issues To receive a verbal update by the Head of Finance. Minutes: Documents Considered: · None – verbal presentation by the Head of Finance
Issues Discussed: · Where there are specific issues a register has been established to monitor and manage the impact. · Principles in policies from Welsh Government have been adopted and the Council follows an open book process to look at a contractor or suppliers’ financial position where there are concerns from suppliers and contractors about costs and where inflationary increases need to be applied. · The council therefore has a good process to monitor this but there will be a time when it has a monetary impact. Services will look to manage that from within their service budgets in the first instance and issues will be highlighted in the quarterly monitoring reports. · If services are not able to manage through their own resources the Council has a robust virement scheme which can be used. · This was raised as a risk when the budget was set with reserves set aside to manage this issue. The MTFS (Medium Term Financial Strategy) is also being revised as a result as well as the assumptions within it.
· Questions:
Outcomes: Noted.
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Audit Wales - Quarter 4 Programme Update - for Information PDF 214 KB To receive the Audit Wales – Quarter 4 Update. Additional documents: Minutes: Documents Considered: · Audit Wales – Quarter 4 Update
Issues Discussed: · Audit Plans will come to the July Committee meeting.
Outcomes: Noted.
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To receive and consider the draft forward work programme. Minutes: Documents Considered: · Draft Work Programme.
Issues Discussed: · A work programme is to be developed for the next year.
· Questions:
Outcomes: Noted
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