Venue: Council Chamber - Neuadd Maldwyn, Welshpool, Powys
Contact: Shane Thomas tel. 01597 826430 e-mail. shanet@powys.gov.uk
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Apologies To receive apologies for absence. Minutes: Apologies for absence were accepted from Councillors R.I. George, E.A. Jones, J.G. Shearer, G.P. Vaughan and E.A. York (Councillor York had been due to attend for a portfolio holder update slot but due to ill health had been unable to). Members wished Councillor Shearer a speedy return to good health. |
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Minutes of Previous Meeting PDF 94 KB To receive the Minutes of the previous meeting held on Wednesday 7th September 2016. Minutes: The Chairman was authorised to sign the minutes of the previous meeting of the Committee held on Wednesday 7th September 2016 as a correct record subject to recording the presence of A.W. Davies in the main list of those being present and not as Chairman.
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Declarations of Interest To receive declarations of interest in relation to matters to be discussed on the agenda. Minutes: There were no declarations of interest made in relation to items on the agenda.
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Chairman's Announcements To receive announcements from the Chairman. Minutes: The Chairman reported on:
a. Councillor Ann Holloway – members stood in silence to remember County Councillor Ann Holloway who had recently passed away. Ann had been a County Councillor since the Council came into being in 1996 and a member of the shadow authority the year before b. Womens Institute AGM – having attended the recent AGM c. 60th Wedding Anniversary – having attended a 60th wedding anniversary at Powysland Museum. Members were reminded that Powysland could be used as a wedding ceremony venue d. Montgomeryshire County Memorial – the Chairman encouraged members to attend a Remembrance Service that would be taking place on Sunday 13th November at 4 p.m. at the Montgomeryshire monument. Members were urged to allow 20 minutes to walk to the memorial given its location and were urged to we
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Reports from and Questions to Cabinet Portfolio Holders To receive reports from, and to put questions to, Cabinet Portfolio Holders. Minutes: Members welcomed the opportunity to receive reports from, and to put questions to, Cabinet Portfolio Holders.
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Councillor Stephen Hayes - Cabinet Portfolio Holder: Adult Social Care (10.10 - 10.35) Minutes: 5.1 Councillor Stephen Hayes – Cabinet Portfolio Holder: Adult Social Care
During an update in relation to portfolio matters particular reference was made to:
a. Council Seminars – the Portfolio Holder had held a number of Council Seminars and would continue to engage with members regarding arrangements for delivering and reviewing adult social care b. Social Services and Well-being (Wales) Act 2014 – the Council and Health Board continue to work closely to deliver on requirements under the Act. The Act requires the Health Authority and County Council to work closer together. Powys had been at an advanced stage of joint working given previous attempts to collaborate on projects across the region c. Joint Partnership Board – unlike previous governance arrangements introduced to drive joint working between the Council and Health Authority the Joint Partnership Board (which had been tasked with moving forward on joint matters) had delegated powers. The Board has oversight of activities and functions which span both organisations and the voluntary sector d. Integrated Service Team (Ystradgynlais) – a pilot arrangement which had seen a flagship joint Council/Health team operating in the Ystradgynlais area would be evaluated shortly. The focus had been on supporting more independent living e. Budget Position – the Adult Social Care budget remains volatile and Council had agreed in February to including saving targets for the current and future years. In the light of the positon Cabinet had agreed to a review of day care which included the operation of day care sites. The budget for 2016/17 had been set by Council at a standstill positon i.e. there had been no increase in budget and Council had agreed 5% cuts to the budgets for the financial years 2017/18 and 2018/19. The overspend for 2016/17 would be likely to be in the region of £4-5 million. Additional pressures had been in relation to increase in demand and meeting contractual arrangements to pay at the rate of the National Living Wage. The Portfolio Holder is confident that officers draw down the full entitlement of grant funding to support grant funded projects. The Welsh Government had recently announced an additional £25 million across Wales to support care needs, however, the detail was lacking and, to date, budgets from the Welsh Government didn’t identify additional targeted funding f. Consultant (Review of the Spend/Budget) – in an effort to unpick the spend and identify areas where savings could be considered the Authority had employed a consultant to scrutinise the budget i.e. there are some instances where the Authority provides funding direct to residents via. Direct Payments and those payments are being banked by residents and unspent. A consultancy which had been working with Cardiff Council to review its residential care had also supported Powys with reviewing its arrangements (the BUPA contract) g. Meeting the Need – the Portfolio Holder confirmed that a range of arrangements are operating throughout Powys to meet areas of need. The focus had been on delivering services that are safe and secure ... view the full minutes text for item MS66-2016 |
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Councillor Avril York - Cabinet Portfolio Holder: Regeneration, Planning and ICT (10.35 - 11) Minutes: 5.2 Councillor Avril York – Cabinet Portfolio Holder: Regeneration, Planning and ICT
Due to illness Councillor York had been unable to attend today’s meeting. Councillor York had provided a written regeneration activity update report which had been circulated to the membership and would respond to any questions/queries directed to her.
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Future Fit Programme Update (11.00 a.m.) To receive an update in relation to the Future Fit Programme. Minutes: Representatives from the Future Fit Programme had provided an update report which had been circulated to the membership prior to the meeting. Members were encouraged to attend a public engagement event which would be held on Thursday 24th November from 5.30 p.m. at the Wroxeter Hotel, Wroxeter, Shrewsbury where they would learn of progress and have the opportunity to raise issues. On behalf of the shire the Chair would link with those running the programme to request a local event when appropriate.
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Housing (Contact Management/Performance) - 11.05 - 11.30 To receive information in relation to the Housing Service and how contacts are managed. Minutes: Members welcomed Julie Harding, Resources Team Leader to the meeting to provide an update in relation to how the Authority manages housing contacts (repairs and maintenance and general contacts). During discussion particular reference was made to:
a. Resource – there are 5.16 fte first contact officers who handle enquiries and heating calls and 6.5 fte repairs co-ordinators who handle repairs calls b. Performance – in line with industry standards the unit aim to answer 88% of all calls within 41 seconds. From April – October 2016 first contact officers answered 970 calls per week, the average speed of answer being 89 seconds. During the same period repair co-ordinators answered 7214 calls from tenants, the average speed of answer being 22 seconds. A member requested detail in relation to how many calls made would have been repeat calls, Julie agreed to review records and to provide updated information in this regard c. Welsh Calls – it’s recognised that there’s a need to improve provision in terms of providing a Welsh service d. Voice Recognition – members expressed concern regarding the voice recognition service used by customer service and how it often does not put members through to those they want to make contact with. Julie would report the concerns back to the Customer Services Manager e. Further Developments – as with all services there are reviews in an attempt to identify areas for improvement, it is likely that self-serving would introduced and that arrangements for managing repair contacts would be transferred when the Authority moves to operating a Joint Venture Company f. End to End Service – members would welcome detail in relation to the time it takes from reporting defects to completion of the repair g. Feedback – members would find it very helpful to be provided with information in relation to works and in particular when works had been completed or where there were likely to be delays re: dwellings within their wards
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Road Safety and Traffic Management Schemes (11.30) To consider Road Safety and Traffic Management Schemes. Minutes: Members welcomed Chris Lloyd, Area Traffic Officer to the meeting for the following items of business. |
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Coed-y-Llan Housing Development, Llanidloes (20mph zone) PDF 68 KB To consider the report. Additional documents: Minutes: 8.1 Coed-y-Lan Housing Development, Llanidloes (20 mph zone)
Members RESOLVED that the Traffic Regulation Order consultation procedure is initiated in accordance with The Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996; and if no substantive objections are received the proposal be implement
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Y Fan, Modification of 30mph Speed Limit Area PDF 72 KB To consider the report. Additional documents:
Minutes: 8.2 Y Fan, Modification of 30mph Speed Limit Area
Members RESOLVED that the Traffic Regulation Order consultation procedure is initiated in accordance with The Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996; and if no substantive objections are received the proposal be implemented. It was agreed that the length of the proposed 30 mph restriction along the C2182 should be extended for the consultation from the visible village boundary to the far side of a car park which is used by visitors to the Van Lead Mine. The exact location to be agreed on site with the local member. |
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Permanent 18 Tonne Amenity Weight Limit (Criggion Lane, Trewern - C2039 and C2040) PDF 75 KB To consider the report. Additional documents: Minutes: 8.3 Permanent 18 tonne Amenity Weight Limit (Criggon Lane, Trewern – C2039 and C2040)
Members RESOLVED that the Traffic Regulation Order consultation procedure is initiated in accordance with The Local Authorities’ Traffic Orders (Procedure) (England and Wales) Regulations 1996; and if no substantive objections are received the proposals be implemented.
The officer confirmed that exemptions to the proposed limit would apply for those who need to access land and property along the route. |
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Welshpool Parking Review - Update PDF 71 KB To receive the update report. Minutes: 8.4 Welshpool Parking Review
Members welcomed an update report regarding the Welshpool Parking Review.
During discussion members expressed concern with regard to the siting of established bus stopping places along the A458(T) Berriew Street, Welshpool on both sides of the trunk road between the Berriew Street car park access and the Morrisons supermarket access. The stopping places cause significant disruption to the flow of traffic and members feel that they are sited in the wrong places. Chris agreed to raise the matter with the Passenger Transport Manager, John Forsey. It was noted that the bus stops are sited on the trunk road which is the responsibility of the Welsh Government.
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Reports from and Questions to Members Serving on Outside Bodies To receive reports from, and put questions to, members serving on outside bodies. Minutes: Members welcomed the opportunity to receive reports from, and to put questions to, members serving on outside bodies.
Montgomery Community Health Council – the CHC had confirmed that members could nominate a non-member to serve, however, guidance would be provided to ensure that nominations are made in accordance with governance arrangements for the CHC.
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Correspondence To receive items of correspondence. Minutes: There were no items of correspondence.
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Date of Next Meeting To agree the date of the next meeting (proposal being to meet on 18th January as opposed to 4th). Minutes: The next meeting would be held on Wednesday 18th January 2017 and not Wednesday 4th as per the county diary.
The Chairman invited members to attend a Christmas service which would be held in her local church at Kerry on Sunday 11th December 2016 at 2 p.m. The Chair would send an invite closer to the date. |