Venue: Council Chamber - County Hall, Llandrindod Wells, Powys
Contact: Stephen Boyd 01597 826374
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Apologies To receive apologies for absence. Minutes: Apologies were received from County Councillors A. Davies and J. Evans.
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To authorise the Leader to sign the minutes of the meetings held on 13th and 27th March 2018 as correct records. Additional documents: Minutes: The Leader was authorised to sign the minutes of the meetings held on 13th and 27th March as correct records. |
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Declarations of Interest To receive any declarations of interest from Members relating to items to be considered on the agenda. Minutes: County Councillors P Davies and M Weale declared prejudicial interests in Item 9. Consultation on the proposed revised home to school/college transport policy as they were both school transport providers.
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Powys Local Development Plan - Inspector's Report and Adoption PDF 120 KB To consider a report by County Councillor Martin Weale, Portfolio Holder for Economy and Planning. Additional documents:
Minutes: Cabinet considered the binding Inspector’s Report into the Examination in Public of the Powys Local Development Plan (LDP) and the changes recommended in the Inspector’s Report. Cabinet noted that the changes made by the Inspector, which were binding, had been incorporated into the final LDP which was included on the Agenda. In response to a question he advised that the Inspector had provided a revised policy in respect of Renewable Energy which was more simplified.
Officers agreed to check the referencing of appendices in the report, prior to the publication of the Council agenda.
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Vision 2025: Our Corporate Improvement Plan 2018-23 PDF 92 KB To receive and consider the Corporate Improvement Plan 2018-23. Additional documents: Minutes: The Cabinet considered Vision 2025: Our Corporate Improvement Plan (CIP) 2018-23.
The Acting Chief Executive advised that the document brought together previously separate documents and also aligned dates of plans. Appendix 1 detailed the Cabinet’s direction of travel and the four programme areas, all of which were supported by Programme Boards. The Cabinet welcomed the inclusion of views from young people.
The Acting Chief Executive advised that final checks had to be made to the document before consideration at the next Council meeting.
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Towards 2040 Powys Well-Being Plan 2018 PDF 67 KB To receive and consider the Powys Well-Being Plan 2018. Additional documents:
Minutes: Cabinet considered the Powys Public Service Board’s, Towards 2040, Powys Well-being Plan. It was noted that partner organisations would approve the Plan. The Leader thanked officers for their work in producing the Plan.
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Self Evaluation Report Education Service PDF 367 KB To consider the report of the Director of Education. Additional documents:
Minutes: The Portfolio Holder for Education welcomed the honesty in the self-assessment which would impact on school improvement. The Director of Education presented the Self Evaluation Report into the Education Service. He advised this was part of the ongoing improvement process and noted the involvement of stakeholders in the self-assessment. Improvements had already been made including improved use of data by schools, better programme management and the post 16 review but there were still many areas for improvement such as Key Stage 4 outcomes and Key Stage 3 to 2 transition.
County Councillor Lucy Roberts advised that the Education Scrutiny Working Group was grateful for the candid assessment and considered that this was a very encouraging report. Scrutiny was concerned about the implementation but noted that this was covered in the Service Improvement Plan, which was included in Scrutiny’s work programme. Scrutiny also considered that the training of school governors needed to be improved to support them in taking a greater role in the governance of schools.
The Portfolio Holder for Education thanked school governors for their work. She advised that the governance arrangements would be reviewed and support to governors would be strengthened, with best practice being shared.
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Schools Service Major Improvement Programme PDF 93 KB To consider a report by County Councillor Myfanwy Alexander, Portfolio Holder for Learning and Welsh Language. Additional documents: Minutes: Cabinet considered the Schools Service Major Improvements Programme 2018/19 – 2022/23.
The Portfolio Holder for Education advised that in addition to the development of new schools, the Improvement Programme ensured that investment could be made in all schools. Cabinet noted that a School Services Asset Management Plan was being developed which reviewed all school stock. The Director for Education advised that the Plan would enable priorities for investment to be based on need and up to date information and small investment could have a positive impact on learnging.
Country Councillors P. Davies and M. Weale having declared interests left the meeting room for the next item.
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Consultation on the Proposed Revised Home to School/College Transport Policy PDF 74 KB To consider a report by County Councillor Myfanwy Alexander, Portfolio Holder for Learning and Welsh Language. Additional documents:
Minutes: Cabinet was asked to give approval for the revised home to school/college transport policy to go out for consultation.
County Councillor Lucy Roberts advised that she was speaking on behalf of the Education Scrutiny Committee and not as a local member. Scrutiny supported the equity of provision but noted that the document did not refer to the transitional arrangements. She advised that Scrutiny requested for wide consultation and not just online and that consultation should not take place over the school holiday period.
The Portfolio Holder stated that the consultation would not take place during school holidays period and that she would discuss with officers the range of consultation. It was noted that if the Cabinet approved the consultation, officers would liaise with the Communications Team regarding the consultation, which could include online, drop in sessions, providing information to school governors, councillors and town and community councils and providing information in libraries.
The Monitoring Officer advised that if the Cabinet were minded to approve the report the wording of the fifth recommendation should be changed from “…included in the final report following consultation and re-tendering of school contract routes” to “…included in the final report following consultation and prior to any necessary re-tendering of school contract routes”.
Country Councillors P. Davies and M. Weale resumed their seats in the meeting.
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Llanfair Caereinion link bridge and footway PDF 85 KB To consider a report by County Councillor Phyl Davies, Portfolio Holder for Highways, Recycling and Assets.
Additional documents:
Minutes: Cabinet was asked to recognise the Llanfair Caereinion link bridge as a pedestrian highway maintainable at public expense.
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Car Parking at Corporate Offices PDF 107 KB To consider a report by County Councillor Phyl Davies, Portfolio Holder for Highways, Recycling and Assets. Additional documents: Minutes: Cabinet considered proposals to improve the provision of car parking at the Council’s corporate buildings. Cabinet noted that mitigation measures had been introduced to ensure that health and safety issues raised by the fire and emergency services in respect of car parking arrangements had been addressed. The proposals were to address the issues on a long-term basis.
It was highlighted that when considering the issue further in the future, the needs of staff who call into offices for short periods of time, such as social workers, should be considered and options for enabling them to use public car parks with permits should be reviewed.
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Financial Overview and Forecast as at 28th February 2018 PDF 164 KB To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport. Minutes: Cabinet considered the budget outturn report for the period ended 28th February 2018. The Head of Financial Services & Acting Section 151 Officer advised that the projected revenue forecast overspend of £141k was after using MRP technical adjustments, which were part of the recovery plan. Cabinet noted that only 66% of the efficiency savings had been achieved and that Services would still have to deliver on their required savings. As two of the virements proposed in paragraph 13.1 are over £500k the Cabinet would need to recommend agreement of these to Council.
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Capital Programme Update for the period to 28th February 2018 PDF 159 KB To consider a report by County Councillor Aled Davies, Portfolio Holder for Finance, Countryside and Transport.
Minutes: Cabinet received details of the capital spend as at 28th February 2018. The Head of Financial Services & Acting Section 151 Officer advised that the Authority had previously under borrowed but would have to borrow more in the future and this was reflected in the budget plans.
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Strategy to measure and reduce Radon levels in HRA homes PDF 98 KB To consider a report by County Councillor James Evans, Portfolio Holder for Corporate Governance, Housing and Public Protection. Additional documents: Minutes: Cabinet considered a proposed outline strategy to measure and remediate radon levels in Council County Council owned housing stock.
The Head of Housing advised that monitoring had been completed at four properties with a high probability of radon levels and the results had shown that levels were significantly lower than expected. It was noted that officers had asked Public Health England for details of good practice across the UK. Officers had met with property officers from Powys teaching Health Board and were happy to engage with other organisations on this issue.
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Violence Against Women, Domestic Abuse and Sexual Violence (VAWDASV) Local Strategy PDF 107 KB To consider a report by County Councillor Stephen Hayes, Portfolio Holder for Adult Social Care.
Additional documents:
Minutes: Cabinet considered the Safer Lives, Healthier Families regional strategy for tackling violence against women, domestic abuse and sexual violence.
The Portfolio Holder for Adult Social Care advised that 11% women and 5% men experience some form of domestic abuse each year. In 2016-17 Dyfed Powys Police recorded 4500 incidents. He advised that Dyfed Powys was the only region in Wales where there has been a reduction in funding for preventive work. The Cabinet welcomed the opportunity to receive training on the Violence Against Women, Domestic Abuse and Sexual Violence (Wales) Act 2015.
In response to questions, the Strategic Commissioning Manager - (GBVDASV) advised that consultation events would take place during April and May and specific events would be available for survivors.
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Q3 Adult Services Safeguarding Update PDF 268 KB To consider a report by County Councillor Stephen Hayes, Portfolio Holder for Adult Social Care. Minutes: Cabinet received details of safeguarding work undertaken in Adult Services in Quarter 3 of 2017/18 i.e. up to December, 2017.
The Portfolio Holder for Adult Social Care noted the need to improve on the number of enquiries completed within the required timescale. The Contact & Safeguarding Senior Manager advised that this had now improved and up to March 2018 92% of enquiries had been completed within the required timescale.
The Portfolio Holder for Adult Social Care advised that in respect of the Deprivation of Liberty Safeguards [DoLS], the Authority is vulnerable to challenge, as is any local authority, and therefore this risk has been included on the Adult Social Care risk register.
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Correspondence To receive such correspondence as in the opinion of the Leader is of such urgency as to warrant consideration. Minutes: There were no items of correspondence reported. |
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Delegated Decisions Taken Since the Last Meeting PDF 36 KB To note the delegated decisions taken since the last meeting. Minutes: Cabinet noted the delegated decisions taken by Portfolio Holders since the last meeting. |
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Forward Work Programme PDF 95 KB To consider the Cabinet forward work programme. Minutes: Cabinet received the forward work programme.
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