Venue: Committee Room A - County Hall, Llandrindod Wells, Powys. View directions
Contact: Shane Thomas
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Apologies for Absence To receive apologies for absence. Minutes: Apologies for absence were accepted from Councillor G. Williams and Councillor G.R. Brown – Deputy Leader/Cabinet Portfolio Holder: Commissioning and Procurement/Children’s Services.
In attendance:
County Councillor D. Mayor, Cabinet Portfolio Holder: Property, Buildings and Housing, Tony Caine – Road Safety and Traffic Systems Manager and Shane Thomas – Clerk.
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Minutes of Previous Meeting PDF 81 KB To receive the minutes of the previous meeting held on Wednesdsay 13th January 2016. Minutes: The Chairman was authorised to sign the minutes of the previous meeting of the Committee held on Wednesday 13th January 2016 as a correct record. During discussion particular reference was made to:
a. Aveling Roller and Living Van (reg EP3339) – the matter of confirming the commitment of The Gore Quarry to maintain and store the aveling roller and living van (if the van exists) remains outstanding. The owners had been in situ for well over a year and had been contacted a number of times. In the light of the passage of time and the need to resolve the matter it was agreed to request that legal services be asked to confirm the position. If the matter had not been resolved by the next meeting a legal representative would be asked to attend to brief the shire
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Chairman's Announcements To receive announcements from the Chairman. Minutes: The Chairman reported on
a. Christmas Lunch – those members who attended were thanked for joining the Chairman at the Golf Club for a Christmas lunch b. Citizenship – having conducted two citizenship ceremonies since the last meeting
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Declarations of Interest To receive declarations of interest in relation to matters to be discussed on the agenda. Minutes: There were no declarations of interest from members in relation to items to be discussed on the agenda.
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Road Safety and Traffic Management To consider Road Safety and Traffic Management issues. Minutes: Members welcomed Tony Caine, Road Safety and Traffic Systems Manager to the meeting for this item of business. Tony distributed a paper to the meeting which included summary detail in relation to the representations received during the formal consultation period.
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Llandrindod Wells - Parking Review PDF 81 KB To consider a Llandrindod Wells Parking Review report. Additional documents:
Minutes:
5.1 Llandrindod Wells – Parking Review
Having reviewed each plan individually and considered the feedback received during the formal consultation period members RESOLVED:
LLW01 – to accept the alterations identified in the plan and implement the restrictions (noting that there was an error and that restriction along Lant Avenue would be extended to a level beyond what had been indicated) LLW02/LLW05/LLW06/LLW07/LLW08/LLW09/LLW10 – to accept the alterations identified in the plan and to implement the restrictions LLW03/LLW04 – to recommend to the Welsh Government that the proposals be made as part of a parking review for Llandrindod Wells
The Portfolio Holder: Highways abstained from voting on the above. Members thanked officers for supporting the review.
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Issues Raised by Members To discuss issues raised by members. Minutes: Members discussed the following issues:
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Proposed School Closures in Radnorshire - Councillor David Evans Minutes:
6.1 Proposed School Closures in Radnorshire – Councillor David Evans
The local member or Nantmel outlined his concerns in relation to the impact of proposed school closures in the Radnorshire area which included the wider impact to communities. There are three primary schools, namely Nantmel, Dolau and Llanbister, being proposed for closure and the future of the remaining Radnorshire secondary school is under review. As opposed to loosing sites the favoured approach by communities and some members would be to enter into federation arrangements. Having discussed matters it was the general feeling amongst members that unless members sat on the Cabinet they had little influence, involvement or engagement in service delivery matters. In the light of the feeling of members it was agreed to request a special meeting so that the Solicitor to the Council could discuss how members could look to allow for the constitution to be reviewed in order to enable members to have more input into service delivery considerations and outcomes. The Chairman would, through the clerk, arrange a special Radnorshire meeting once advice had been received
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Frequency of Meetings - Councillor David Evans Minutes: 6.2 Frequency of Meetings – Councillor David Evans
While noting that Council had determined that shire meetings should be bi-monthly (allowing for the Chair to call additional meetings on need and not as the norm) the Shire felt that this arrangement should be reviewed with a view to permitting the holding of monthly meetings. There are issues with regard to members using meetings for raising issues that would need to be considered, however, it was agree to RECOMMEND to Democratic Services that the current system be reviewed as above.
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Reports from and Questions to Cabinet Portfolio Holders To receive reports from and to put questions to Cabinet Portfolio Holders. |
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Councillor Graham Brown - Deputy Leader/Cabinet Portfolio Holder: Commissioning and Procurement/Children's Services Minutes: 7.1 Councillor Graham Brown – Deputy Leader/Cabinet Portfolio Holder: Commissioning and Procurement and Children’s Services
Having presented apologies for being unable to attend today’s meeting members received a written activity update report and were encouraged to discuss any issues relating to portfolio matters with the portfolio holder direct.
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Councillor Darren Mayor - Cabinet Portfolio Holder: Property, Buildings and Housing Minutes: 7.2 Councillor Darren Mayor – Cabinet Portfolio Holder: Property, Buildings and Housing
Members received a written activity update report and during discussion particular reference was made to:
a. Local Disposal/Asset Reviews – members requested being informed of, or where appropriate being involved with, disposal and asset reviews. As local members they would expect to be advised of matters relating to local facilities. There had been occasion when activities had been progressed without member knowledge. The local member for Old Radnor reported that there had been local concern regarding rumour in relation to the sale of purpose built bungalows for older people. It was felt in this case that loss of the dwellings by sale may not be the best option. The local member for Llanelwedd also reported that there had been a local issue regarding the allocation of garages which she would welcome involvement with b. Strategic Asset Management Policy – the Authority would be reviewing the management of its assets via. a more strategic approach and by arranging Powys into 11 management areas. Best use of buildings including consideration of co-location to support joint working with the Powys teaching Health Board remain important considerations c. Right to Buy – the Authority had applied to the Welsh Government to request suspension of the right to buy for five years. Other authorities had also applied. The need for social housing in Powys remains high d. Affordable Housing – in the light of there being limited affordable housing and the need for smaller dwellings to rent the Council would be entering into an agreement with a partner to build new dwellings (1 and 2 bedroom dwellings are in need). The initial venture would be in the Crickowell area e. Gate Farm Sale – the portfolio holder would provide an update in relation to progress towards ensuring that planning obligations are met, there are access conditions that have yet to be satisfied as a condition of the grant of permission f. Houses of Multiple Occupations (HMO) – properties in Llandrindod had been subject to a pilot licensing arrangement. There are requirements to comply with; three properties had been recently required to inspect to ensure compliance with relevant requirements. There had been a 28 day deadline imposed. The local member would welcome being kept advised on the position g. County Farm Estate – a project to review the estate had been reported as green because it was on-track to undertake a full study and present options for consideration. It’s accepted that the estate is in need of investment, the work being undertaken would inform future considerations h. Workshops – an area approach to reviewing use of the Authority’s workshops was being undertaken. A member reported that in his area (Rhayader) there had been some concern because a year had passed since letters had been received advising of change, however, there had been no further contact. A member requested clarification in relation to the budget position i.e. were rents meeting costs (there are ... view the full minutes text for item 20. |
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Reports from and Questions to Members Serving on Outside Bodies To receive reports from and to put questions to members serving on outside bodies. |
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To consider a request to appoint to a vacant position on the Brecon and Radnor Sports Partnership Minutes: 8.1 Brecon and Radnor Sports Partnership – Councillor Keith Tampin accepted the position. The Clerk would notify the relevant officer.
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Correspondence To receive items of correspondence. Minutes: There were no items of correspondence.
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Date of Next Meeting To note the date of the next meeting – 18th May 2016. Minutes: The next meeting would be held on Wednesday 18th May 2016. In the light of the discussions at minute 6.1 a special meeting would be called pending advice.
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